Real Estate Administrative VA

Job Summary

We’re seeking a detail-oriented and driven Real Estate Administrative Virtual Assistant to support our U.S.-based real estate operations. This full-time, remote position involves providing end-to-end administrative support, with a focus on tenant management, research, and property-related administrative tasks. Your contributions will ensure the seamless management of property operations in a fast-paced, dynamic environment. Strong English communication skills, proficiency in Excel, and adaptability are essential for this role. Be part of our expanding team and help us drive growth and efficiency!

Key Responsibilities

• Conduct detailed research to identify required documents, complete forms accurately, and ensure compliance with all guidelines.
• Follow detailed examples to replicate complex tasks, such as preparing and submitting housing-related forms.
• Engage with potential tenants to gather necessary information, assess eligibility, and arrange property visits or other key activities.
• Organize and maintain data, prepare comprehensive reports, and ensure records are up-to-date and accurate.
• Use Excel to manage and organize data, ensuring accuracy and efficiency in technical tasks.
• Liaise with U.S.-based offices or authorities via phone to collect information and resolve issues effectively.

Required Skills & Qualifications

• Exceptional verbal and written English communication skills.
• Resourcefulness and a strong aptitude for conducting thorough research.
• Attention to detail and the ability to replicate processes with precision.
• Proficiency in Microsoft Excel for data organization and reporting.
• Confidence in handling professional phone calls and inquiries.

Preferred Skills

• Previous experience in administrative support or customer communication.
• Previous experience using QuickBooks (a big plus!)
• Familiarity with U.S. real estate or housing systems is an advantage.
• A proactive attitude with a willingness to learn and adapt to new challenges.

Why Join Our Team?

We value long-term collaboration and recognize the importance of every team member’s contribution. You’ll be part of an environment that fosters growth, encourages innovation, and supports skill development.

If you’re a versatile and resourceful administrative professional who thrives in problem-solving and enjoys delivering high-quality support, we’d love to have you on board!

Work Schedule

Mon-Fri, 9-18, US time (East clock)