For Applicants
Your Application Journey
with VA Masters
Here’s exactly what to expect — from the moment you apply to your first day on the job.
1,000+VAs Placed
5.0 ★Indeed Rating
GlobalClients
We’re glad you applied!
This page walks you through every stage of our recruitment process so you always know where you stand. Timelines below are our usual estimates — things often move faster. We’ll reach out at each milestone.
The Process
Step by Step — What Happens Next
Application Submitted
You’re in!
Your application has been received and added to our talent pool. Our team reviews every submission — we appreciate the time you put into it.
Make sure your email is correct — all updates come via email.
Check your spam/junk folder so you don’t miss our messages.
Initial Review
Within 10 business days
We carefully review your application — your experience, English proficiency, and skill fit for current client openings. If there’s a strong match, we’ll move you to the next stage.
Not every applicant moves forward — but strong profiles are kept on file for future roles.
You’ll receive an email whether you progress or not — we respect your time.
Skills Test (if applicable)
Within 7 business days
If relevant to your role, we’ll send you a custom skills test designed around the actual tasks you’ll be doing. This is your chance to show what you can do — not just what’s on your CV.
Tests are role-specific — built to match real client workflows.
Quality matters more than speed. Treat it like a real work sample.
Complete within the deadline or let us know if you need more time.
Internal Interview
Within 2 weeks
A one-on-one interview with our recruitment team. We’ll discuss your background, working style, communication skills, and how you’d fit with our clients. Think of it as a friendly professional conversation.
Prepare specific examples from your past work — real stories stand out.
Stable internet, good lighting, and a quiet environment go a long way.
Be yourself — we value authenticity and genuine professionalism.
Client Interview
Within 2 weeks
If you’re shortlisted for a specific client opening, we’ll set up a meeting with the client directly. This is where you make your final impression — and where most of our placements are confirmed.
We’ll brief you on the client and what they’re looking for beforehand.
Client response can sometimes take a few days — we’ll keep you updated.
Ask thoughtful questions — clients love candidates who are genuinely curious.
You’re Hired! 🎉
Let’s go!
Welcome to VA Masters! We’ll walk you through onboarding, help you get set up with your client, and stay by your side throughout your journey. We don’t just place VAs — we support them.
Full onboarding support from our team from day one.
We’re here if you ever have questions during your placement.
At a Glance
Typical Timeline Summary
10 daysInitial review
7 daysSkills test (if applicable)
2 weeksInternal interview
2 weeksClient interview
These are maximum estimates. Most candidates move through the process faster.
From Our VAs
What VAs Say About Working With Us
“After 7 months with VA Masters, I am confident I made the right decision. The trust they desire their clients to have in them is the same trust they extend to us as employees.”
Raquel
Recruitment Staff
“Working at VA Masters has been a life-changing experience. I’ve felt genuinely supported, valued, and trusted every step of the way. It’s given me a place where I truly belong.”
Jennelyn
Operations Manager VA
“I was a fresh graduate struggling to find my place — until VA Masters saw not just my application, but my capabilities. I was a lost adult in my 20s, but VA Masters was the first to believe in me.”
Zane
LinkedIn Ops VA
“At VA Masters I’ve found the freedom to fully express my creativity with unwavering support. I feel heard, valued, and secure. I can truly see a strong career path here.”
Roxy
Video Content Creator
“From day one, I felt supported, guided, and trusted. The systems are clear, communication is smooth, and there’s always room to learn and grow.”
Earn
LinkedIn Ops VA
“VA Masters helped me transition from on-site to VA. The weekly check-ins made all the difference. Joining VA Masters has truly been one of the best decisions I’ve ever made.”
Gabby
Administrative VA
Indeed Reviews
5.0 ★ on Indeed
Verified reviews from VAs working with VA Masters
★ Indeed · 5.0
“Life-changing opportunity with strong support and real growth”
A typical day at VA Masters is structured but flexible, with clear expectations and meaningful tasks. Management is supportive, responsive, and genuinely invested in employee growth.
★ Indeed · 5.0
“A well-run agency with fair pay and remote flexibility”
Great agency to work for with strong clients. Management is supportive, the pay is fair and reflects your skills, and the remote work flexibility is a big plus.
★ Indeed · 5.0
“Great Team, Great Experience”
I enjoy being part of VA Masters. The team is supportive and easy to work with, the systems are organized, and management makes sure you have the tools you need. They make me feel like part of a family.
★ Indeed · 5.0
“Great remote work opportunity with supportive team culture”
The company offers excellent work-life balance and flexible remote work. The workplace culture is supportive and collaborative. Management is approachable and provides clear direction.
★ Indeed · 5.0
“A Company That Truly Invests in VA Growth”
Management ensures that every VA has the opportunity to grow professionally. They provide great support, guidance, and a positive environment that helps improve skills and confidence.
★ Indeed · 5.0
“Flexible Setup and Supportive Team”
My first time joining a VA agency, and it was a great experience. I was matched with a client I worked with longer than expected. Flexible work setup and a no-fuss, easygoing team culture.
Glassdoor Reviews
5.0 ★ on Glassdoor
Honest employee feedback — the good and the real
★ Glassdoor · 5.0
“BEST AGENCY THERE IS”
Worked with plenty of agencies before, and this one’s 100% the best. They always make sure I am supported, help me communicate with the client, and you know they actually got your back.
★ Glassdoor · 5.0
“Side hustle that fits my everyday life”
I’ve been with VA Masters for less than 3 months, but I’m satisfied with my growth here — both professionally and personally. It taught me new things while still being present in my everyday life.
★ Glassdoor · 5.0
“Good Team, Real Work”
Exposure to international clients, clear processes and metrics, competitive on-time compensation, supportive team culture, and real opportunities to work across diverse industries.
★ Glassdoor · 5.0
“Supportive Team and Structured Work Environment”
Supportive management, clear expectations, defined work schedule, and clear responsibilities. No issues experienced with the client or VA Masters. VA Masters is awesome!
★ Glassdoor · 5.0
“Collaborative Culture and Continuous Growth”
The leadership team genuinely values feedback and fosters open dialogue. There’s a strong focus on creating streamlined systems, making the job feel both impactful and rewarding.
★ Glassdoor · 5.0
“A Reliable Company That Values Its VAs”
Supportive management, clear communication, positive and collaborative culture, and opportunities for learning and skill development. An incredibly rewarding and fulfilling work environment.
Got Questions?
Frequently Asked Questions
How long does the full application process take?
The full process from application to placement typically takes 6–8 weeks, though it often moves faster. Initial review takes up to 10 business days, the skills test up to 7 business days, and each interview stage up to 2 weeks.
Will I be notified if I don’t pass the initial review?
Yes. We notify all applicants whether they progress or not. Strong profiles that don’t match current openings are kept on file and may be contacted for future roles.
Is the skills test mandatory for all applicants?
No — the skills test is only sent to shortlisted candidates, and only when it’s relevant to the specific role. Not every position requires one.
What does the internal interview look like?
It’s a one-on-one video call with our recruitment team, usually 30–45 minutes. We’ll discuss your professional background, communication skills, working style, and how you’d fit with our clients. It’s a real conversation, not an interrogation.
How do I prepare for the client interview?
We’ll brief you on the client, their business, and what they’re looking for before the meeting. Make sure you have a stable internet connection, good lighting, and a quiet environment. Prepare specific examples from past work and ask thoughtful questions.
Are all placements remote positions?
Yes. All VA Masters placements are fully remote. Our clients are global businesses based primarily in the US, Canada, UK, and Australia.
Does VA Masters support VAs after placement?
Absolutely. We stay involved throughout your placement — regular check-ins, onboarding support, and a direct line to our team if anything comes up. We don’t recruit and disappear.
Who do I contact if I have questions about my application?
Email us at [email protected]. We respond within 3 business days.
Have a question along the way?
Our team is happy to help. Reach out and we’ll get back to you within 3 business days.
✉ [email protected]📬 Response within 3 business days