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Admin & Executive Virtual Assistant Services
An admin and executive virtual assistant is a remote professional who manages your inbox, calendar, travel, documents, and daily office tasks so you can focus on the work only you can do. VA MASTERS recruits dedicated Filipino admin and executive virtual assistants for 10 specific roles, each tested on the real tasks of that role.
This page lists every admin and executive support role we recruit for, with hourly rates, monthly costs, and our own 2026 hiring data. Need something broader, like project ownership or process design? See our operations and project management VAs, or book a free discovery call and we will map the right profile.
Last updated: September 2026. Rates and data on this page are reviewed every quarter.
Key Facts (September 2026)
- Rates: $6.50 to $10 per hour, depending on the role (10 roles listed below).
- Monthly cost: about $520 to $800 part-time (80 hours) or $1,040 to $1,600 full-time (160 hours).
- Savings: 57% to 72% below the U.S. median wage for secretaries and administrative assistants ($23.23/hr, BLS May 2025), before benefits.
- Demand: administrative and operations support is the most requested type of VA work: it appears in 64.1% of VA roles opened in February to August 2026 and makes up 37.9% of all VA work (VA MASTERS data).
- Speed: administrative roles fill in a median of 14 days from opening to hire, slightly faster than the 15-day average (VA MASTERS data).
- Selectivity: 1 hire for every 708 applications across VA MASTERS roles (102,677 applications, 145 hires, April 2025 to April 2026).
- Start: no setup fee and no recruitment fee. First candidates usually within 2 business days.
What Does an Admin or Executive Virtual Assistant Do?
An admin or executive VA handles the recurring work that eats your day but does not need your judgment.
- Inbox: sorting, drafting replies, flagging what needs you, and unsubscribing from the noise. See our inbox management guide.
- Calendar: scheduling across time zones, confirmations, rescheduling, and meeting links.
- Meeting prep and follow-up: agendas, briefs, notes, and action items.
- Travel and events: research, bookings, itineraries, and vendor coordination.
- Documents and files: templates, filing, shared drives, and data updates.
- Client paperwork: proposals, contracts, and invoices in tools like HoneyBook or Dubsado.
- Personal admin: appointments, bills, renewals, and household bookings.
Related roles live on other hubs: data entry VAs, Calendly and Acuity scheduling VAs, Front shared inbox VAs, and construction admin VAs.
All Admin & Executive Virtual Assistant Roles and Rates
Every role below has its own page with tasks, tools, and details. Rates are hourly and follow our published pricing by role category.
Executive, Personal & Administrative Support
Dedicated assistants who take the inbox, calendar, travel, and daily admin off your plate so you can spend your hours on decisions and clients.
| Role | What they handle | Rate |
|---|---|---|
| Executive Virtual Assistant | Calendar, inbox, meeting prep, follow-ups, and gatekeeping for founders and executives | $6.50 - $10/hr |
| Personal Virtual Assistant | Appointments, bookings, errands, bills, and personal admin for busy professionals | $6.50 - $10/hr |
| Administrative Virtual Assistant | Email, scheduling, documents, data updates, and general office admin | $6.50 - $10/hr |
| Back Office VA | Records, order and invoice processing, filing, and internal process support | $6.50 - $10/hr |
| Travel Management VA | Flight and hotel research, bookings, itineraries, and travel changes | $6.50 - $10/hr |
| Event Planning VA | Venue and vendor research, guest lists, RSVPs, timelines, and event logistics | $6.50 - $10/hr |
Office Suite & Client Management Tools
Tool specialists who keep your workspace, files, and client paperwork organized in the platforms you already pay for.
| Role | What they handle | Rate |
|---|---|---|
| Google Workspace VA | Gmail, Calendar, Drive, Docs, Sheets, and shared folder structure | $6.50 - $10/hr |
| Microsoft 365 VA | Outlook, Teams, SharePoint, OneDrive, Word, and Excel admin | $6.50 - $10/hr |
| HoneyBook VA | Inquiries, proposals, contracts, invoices, and client workflows for creative businesses | $6.50 - $10/hr |
| Dubsado VA | Forms, workflows, scheduling, contracts, and client portals in Dubsado | $6.50 - $10/hr |
Admin and Executive VAs in Action
How Much Does an Admin & Executive Virtual Assistant Cost in 2026?
An admin & executive virtual assistant from VA MASTERS costs $6.50 to $10 per hour. That is roughly $1,040 to $1,600 per month full-time, or about half that for the most common 80-hour part-time role.
| Role category | Hourly rate | Part-time (80 hrs/month) | Full-time (160 hrs/month) |
|---|---|---|---|
| Administrative & Operations Support | $6.50 - $10/hr | $520 - $800 | $1,040 - $1,600 |
For comparison, the U.S. median wage for secretaries and administrative assistants is $23.23 per hour ($48,310 per year), according to the U.S. Bureau of Labor Statistics (May 2025). On wages alone, that puts a VA MASTERS admin & executive VA 57% to 72% lower, before you count benefits, payroll taxes, equipment, and recruiting costs.
Without an Admin VA
- Hours a day lost to email and scheduling
- Meetings without prep or follow-up
- Travel booked late and at higher prices
- Files and client paperwork scattered across tools
With VA MASTERS
- An organized inbox and a protected calendar
- Briefs before meetings, action items after
- Itineraries planned and changes handled
- Up to 80% savings compared to a local executive assistant
Need exact numbers for your case? See our executive assistant VA cost breakdown, personal assistant VA cost guide, or use our savings calculators.
Since partnering with them, we've embraced outsourcing, which has opened up new opportunities for scaling and saved us tens of percent in operational costs. Bringing in virtual assistants for campaign management, data analysis, and even a personal assistant has allowed us to grow faster without compromising on quality.
Admin VA Hiring Data (2026)
These figures come from VA MASTERS' own recruitment records. In our reports, admin and executive support is tracked under "administrative and operations support".
| Metric | Admin & Executive | All VA roles | Source |
|---|---|---|---|
| Share of VA roles that include this work | 64.1% (largest category) | n/a | What businesses outsource |
| Share of all VA work | 37.9% | 100% | What businesses outsource |
| Median days to fill a role | 14 | 15 | What businesses outsource |
| Roles that require AI skills | 22.3% | 26.4% | AI in job requirements |
| Applications per hire | n/a | 708 | Hiring funnel |
| Signed agreement to onboarding meeting | n/a | 2 days (median) | Hiring timeline |
Methodology: Role and AI figures cover 323 roles opened by 253 companies between February and August 2026 (322 with a full job description). Time-to-fill covers roles opened January 2025 to August 2026 with a recorded close, measured from role opening to hire. Funnel and skill-test figures cover April 20, 2025 to April 19, 2026. Pricing follows VA MASTERS' rate card by role category.
What the data means for you
Admin work is the most common starting point for businesses that hire a VA, and it is rarely the only thing the VA ends up doing. Only 26% of VA roles cover a single type of work, so list the extras (light bookkeeping, social posting, customer emails) in your job description and we will test for them too.
Executive, Personal, or Administrative VA?
Choose by whose time you are protecting and how much judgment the work needs. Our data shows specific role titles attract better-matched candidates than generic postings (role definition study).
| Your situation | Best fit | Start here |
|---|---|---|
| A founder or executive drowning in email and meetings | Executive VA | Executive Virtual Assistant |
| Personal errands and bookings spill into work time | Personal VA | Personal Virtual Assistant |
| A team needs general office and document support | Administrative VA | Administrative Virtual Assistant |
| Orders, invoices, and records pile up behind the scenes | Back office VA | Back Office VA |
| You travel often or run events | Travel or event VA | Travel Management VA or Event Planning VA |
| A creative or service business runs on HoneyBook or Dubsado | Client management VA | HoneyBook VA or Dubsado VA |
Hiring options: admin roles work well part-time, full-time, or on an overnight shift. We also recruit English-speaking and bilingual Spanish-English assistants.
Pro Tip
Track your time for one week and mark every task that someone else could do with a clear instruction. That list is your VA's first job description. Our tasks to delegate guide has more ideas.
AI Skills in 2026 and Beyond
AI is changing admin work faster than most people think, but it has not replaced the assistant. In our February to August 2026 data, 22.3% of administrative and operations roles required AI skills, a little below the 26.4% average (full report). Across all roles, the share of job descriptions that named a specific AI tool rose from 4% in February to 19% in August.
| Where AI shows up | What it looks like for an admin VA |
|---|---|
| Email drafting | First drafts with ChatGPT, Claude, or Gemini, edited in your voice before sending |
| Meeting notes | AI transcripts turned into short summaries and action items with owners |
| Research | Faster travel, vendor, and venue comparisons, checked against real sources |
| Built-in assistants | Using Gemini in Google Workspace or Copilot in Microsoft 365 to handle documents faster |
What changes next: routine drafting gets faster, so the value of an admin VA moves toward judgment, discretion, and follow-through. If you want admin tasks automated, pair your VA with our AI and automation VAs.
How We Recruit Admin & Executive Virtual Assistants
We test the work, not the resume. Across all roles, VA MASTERS received 102,677 applications and made 145 hires in 12 months, a ratio of 708 to 1. Hired candidates scored an average of 3.90 out of 5 on role-specific skill tests, 42% higher than the applicant pool average of 2.78 (skill test data).
Detailed Job Posting
A custom description built around your tasks, tools, and time zone.
Candidate Collection
1,000+ applicants through job boards, headhunting, and referrals.
Initial Screening
English, internet stability, and relevant admin experience.
Custom Skills Test
Real tasks, such as sorting a sample inbox, scheduling across time zones, or building an itinerary.
In-Depth Interview
Communication, discretion, and attention to detail.
Client Interview
You meet the top 2-3 candidates and choose.
For admin and executive roles, written English and attention to detail matter more than a long tool list. A candidate who writes a clean, polite client email on the first try usually outperforms one with more certificates.
Not sure which admin role you need?
Tell us what you need and we'll point you to the right profile.
Get in Touch →Common Mistakes When Hiring an Admin & Executive VA
Sharing your main password
Use delegated access for email and calendar, and a password manager for everything else. It is safer and easy to revoke.
No rules for the inbox
Tell your VA which emails they can answer, which to flag, and which to archive. Ten minutes of rules saves hours of back-and-forth.
Hiring an assistant to run operations
If you need someone to own projects and processes, hire an operations VA instead. An admin VA works best with clear, recurring tasks.
Skipping the daily handoff
A short daily message on priorities keeps an executive VA ahead of your day instead of reacting to it.
VA MASTERS vs Other Ways to Get Admin & Executive Help
| Feature | VA MASTERS | Freelance Platforms | Local Temp Agencies |
|---|---|---|---|
| Dedicated to your business | ✓ | ✗ | ✓ |
| Custom skills test per role | ✓ | ✗ | ✗ |
| Rates from $6.50 per hour | ✓ | ✓ | ✗ |
| Same assistant long term | ✓ | ✗ | ✗ |
| Free replacement if not a fit | ✓ | ✗ | ✓ |
| Ongoing support and HR management | ✓ | ✗ | ✓ |
| First candidates in about 2 business days | ✓ | ✗ | ✗ |
What Our Clients Say
Real Messages from Real Clients
Happy VAs Deliver Better Results
An executive assistant learns your preferences over months. VAs who feel supported stay longer, and that continuity is what turns a good assistant into one who anticipates what you need. Our VAs rate VA MASTERS 5.0 on Indeed and Glassdoor.
Hear From Our VAs
As Featured In
Related Guides and Services
- How to hire administrative virtual assistants
- How to hire a virtual executive assistant
- In-house EA vs virtual executive assistant
- Best virtual executive assistant services
- The real cost of outsourcing admin support
- How to outsource admin tasks efficiently
- Outsourcing executive assistance to the Philippines
- What businesses outsource to VAs in 2026 (data report)
- Operations and project management virtual assistant services
- AI and automation virtual assistant services
- All virtual assistant services
Looking for a VA job instead? See our open positions.
Frequently Asked Questions
What does an executive virtual assistant do?
An executive virtual assistant manages an executive's calendar and inbox, prepares meeting briefs, follows up on action items, books travel, and screens requests so the executive only sees what needs their decision.
How much does an administrative or executive VA cost in 2026?
At VA MASTERS, administrative, executive, personal, travel, event, and office-tool VAs cost $6.50 to $10 per hour. That is about $1,040 to $1,600 per month full-time, or roughly half that for an 80-hour part-time role.
How much cheaper is a virtual executive assistant than a local one?
The U.S. median wage for executive secretaries and executive administrative assistants is $76,590 per year (BLS, May 2025), about $36.82 per hour over a 2,080-hour year. A VA MASTERS executive VA at $6.50 to $10 per hour is about 73% to 80% lower on wages alone, before benefits and payroll taxes.
What is the difference between an executive assistant and a personal assistant VA?
An executive VA supports your business role: meetings, email, reports, and stakeholders. A personal VA supports your life outside work: appointments, bookings, bills, and errands. Many founders combine both in one part-time role.
What is the difference between an administrative VA and an operations VA?
An administrative VA handles recurring office tasks such as email, scheduling, documents, and data updates. An operations VA owns processes, projects, and vendors. If you need someone to run projects or build systems, see our operations and project management VAs.
Can a virtual assistant manage my inbox and calendar safely?
Yes. Use delegated access in Google Workspace or Microsoft 365 rather than sharing your password, keep sensitive folders restricted, and use a password manager for shared logins. Access can be removed at any time.
Which tools do your admin VAs use?
Our admin and executive VAs work in Google Workspace, Microsoft 365, Slack, Zoom, Calendly, Notion, ClickUp, Asana, HoneyBook, Dubsado, Canva, and password managers. If your role needs a specific tool, we test for it.
How do you test administrative VA candidates?
Every candidate completes a skills test built for the role, such as sorting a sample inbox, scheduling across time zones, writing a client email, or building an itinerary. Hired candidates across VA MASTERS roles score 42% higher on these tests than the average applicant.
Can an admin VA work in my time zone?
Yes. Many of our VAs work U.S., UK, or Australian business hours. Some clients prefer an overnight shift so the inbox and next-day prep are done before they start work.
How quickly can I hire an executive or admin VA?
VA MASTERS usually presents the first pre-vetted candidates within 2 business days. Administrative roles fill in a median of 14 days from role opening to final hire.
Can I hire a part-time admin VA?
Yes. Part-time is the most common setup: 72% of VA roles opened in 2026 were part-time, and the median request was 80 hours a month.
Do I pay anything upfront?
No. To get started you only sign the agreement. There is no setup fee and no recruitment fee.
What if my admin VA is not the right fit?
We offer a free replacement. If the match does not work, we restart recruitment and present new candidates. We also check in regularly after placement so problems are caught early.
Ready to Hire Your Admin or Executive Assistant?
Tell us where your hours go. We'll recruit, test, and present your top candidates.
- No upfront payment required
- No setup or recruitment fees
- Candidates usually within 2 business days
- Free replacement guarantee
- Up to 80% savings compared to local hiring