QuickBooks Bookkeeping VA

Job Summary

We are seeking an experienced QuickBooks Bookkeeping VA to take ownership of our financial records and bring clarity to our cash flow. The ideal candidate is a confident QuickBooks expert who can independently clean up, reconcile, and organize our books with minimal oversight. This role is perfect for someone who can look at a set of accounts, diagnose what needs fixing, and get everything to a reliable baseline that supports clear financial decision-making.

Key Responsibilities

• Reconcile bank and account transactions on a regular monthly basis
• Perform cleanup and housekeeping on existing QuickBooks records to establish a clean baseline
• Categorize and sort income and expenses accurately for clear reporting
• Set up and manage the Projects feature to track contract-specific expenses and revenue
• Track customer advance payments against the expenses tied to each contract
• Estimate and monitor cash flow to support forward-looking financial planning
• Create, send, and track professional invoices
• Manage accounts payable and accounts receivable
• Generate financial reports that provide accurate, actionable insights
• Help establish annual budgets and identify total annual expenses

Mandatory Skills

• Proven, hands-on expertise in QuickBooks (reconciliation, categorization, cleanup, and reporting)
• Strong bookkeeping and accounting fundamentals
• Experience using the QuickBooks Projects feature for job/contract-based tracking
• Ability to diagnose and resolve issues in existing books independently
• Solid understanding of cash flow tracking and financial reporting
• Reliable, detail-oriented, and able to work independently with minimal supervision
• Strong communication skills and the ability to explain financial information clearly

Preferred Skills

• Experience with accounts payable and receivable management
• Familiarity with payroll processing
• Background working with service-based or contract-driven businesses
• Ability to advise on bookkeeping best practices and process improvements
• Experience managing books for small businesses or solo-operated companies

Why Join Us

This is a great opportunity to make an immediate, visible impact by bringing order and insight to a growing business’s finances. You’ll have the autonomy to work independently and the satisfaction of building a clean financial foundation from the ground up. We value reliability and expertise, and we’re looking for someone who can grow with us over time.

Work Schedule

Approx. 2 hours per day, flexible, US time zone