Job Summary
We are looking for a reliable and detail-oriented Administrative Virtual Assistant to provide day-to-day operational support for a busy real estate appraisal practice. This role centers on email management, monitoring incoming bids and orders, coordinating scheduling, and keeping the calendar organized so the appraiser can stay focused on reports and fieldwork. The ideal candidate is organized, responsive, and comfortable working within appraisal or real estate systems.
Key Responsibilities
- Monitor and screen incoming emails, flagging new bids and orders as they arrive
- Track bids and orders throughout the day and give timely heads-up notifications
- Submit bids and process order acceptances or declines as directed
- Reach out to contacts to coordinate and confirm appointment scheduling
- Update and maintain the Google Calendar with confirmed appointments
- Perform data entry and keep records accurate and up to date
- Handle appointment setting and outreach as needed
- Manage portal and order activity through appraisal management systems
Mandatory Skills
- Proven experience in administrative or executive support
- Strong email management and inbox organization skills
- Experience with calendar management and appointment scheduling
- Comfortable learning and working within industry portals and systems
- Excellent written and verbal English communication
- Reliable, detail-oriented, and able to work independently
- Strong communication skills and a proactive, responsive approach
Preferred Skills
- Experience in the real estate appraisal industry or familiarity with appraisal portals
- Familiarity with order management systems such as Connect or similar AMC platforms
- Experience using Google Workspace tools (Google Calendar, Google Voice)
- Background supporting real estate professionals
- Ability to manage multiple tasks and priorities simultaneously
Why Join Us
This is a great opportunity to step into a steady support role with a professional who values reliable, organized help. You’ll have the flexibility of a focused part-time workload and the chance to become a trusted part of the day-to-day operation. If you enjoy bringing order to a busy schedule, this role is a great fit.
Work Schedule
Monday to Friday, flexible split of roughly 1 hour in the morning and 1 hour in the afternoon, aligned to Pacific Time business hours
Ready to Apply?
Submit your application and our team will be in touch.
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