Part TimeAdministrative and Operations Support

Job Summary

We are looking for a sharp, detail-oriented Operations and Executive Admin VA to support a busy real estate team. This role blends administrative support, operations management, and marketing coordination — working closely with the team lead to keep daily workflows running smoothly and projects moving forward. The ideal candidate is resourceful, proactive, and confident taking initiative rather than waiting for instructions.

Key Responsibilities

Manage and clean up the team lead’s email inbox, flagging priority items and removing clutter
Review DocuSign daily and report any outstanding or pending documents
Categorize credit card charges and maintain organized financial records
Update and maintain sales spreadsheets and tracking documents
Monitor incoming referrals and ensure they are surfaced to the team lead
Support the “Likely to Sell” outreach program by drafting text scripts for potential sellers
Send follow-up communications to clients and loop in the team lead as needed
Set appointments and assist with calendar coordination
Assist in writing real estate offers (training provided)
Complete CRM cleanup and organization projects
Create LinkedIn and social media posts using established templates
Support SEO projects and prepare marketing materials from pre-built templates
Take on ad-hoc operations and business development projects as they come up

Mandatory Skills

Proven experience in administrative or executive assistant roles
Excellent attention to detail and strong organizational skills
Resourcefulness and a proactive approach — comfortable taking initiative and raising questions rather than waiting for instructions
Strong critical thinking skills and the ability to catch issues before they escalate
Ability to follow recorded training and reference notes without needing repeated instruction
Proficiency in spreadsheets and data entry
Experience with email management and calendar coordination
Familiarity with DocuSign or similar e-signature platforms
Reliable, detail-oriented, and able to work independently
Strong written and verbal communication skills

Preferred Skills

Previous experience in real estate (not required — training provided)
Familiarity with MLS platforms
Experience with CRM cleanup and data management
Knowledge of social media management, especially LinkedIn
Basic understanding of SEO and digital marketing
Experience preparing marketing materials from templates
Ability to manage multiple projects and priorities simultaneously
Comfort with occasional client-facing communication
*Why Join Us:** Join a collaborative team where your initiative and attention to detail will directly shape the success of day-to-day operations. You’ll work closely with an experienced team lead and alongside another seasoned virtual assistant, with the opportunity to take on diverse projects and grow into the role over time. This is a great fit for someone who thrives on variety and wants to be a trusted right hand in a fast-paced environment.