Job Summary
We are looking for a proactive and highly organized Driver Recruiting & Admin Assistant to support the daily operations of a busy trucking company. This role centers on managing the driver hiring pipeline — from reviewing applications and calling applicants to posting jobs and handling paperwork — while keeping records, follow-ups, and day-to-day admin running smoothly. The ideal candidate is self-directed, dependable, and comfortable taking ownership of tasks with minimal oversight.
Key Responsibilities
- Review incoming driver applications and screen candidates for basic qualifications
- Call driver applicants to follow up, confirm details, and move them through the hiring pipeline
- Post job ads for driver positions across recruiting platforms and job boards
- Prepare, organize, and process driver paperwork and onboarding documents
- Monitor and manage the email inbox, flagging priorities and handling routine correspondence
- Provide basic dispatch and administrative follow-up to keep operations moving
- Maintain organized records — updating application statuses and tracking follow-ups
- Enter notes and manage an action/task queue so nothing falls through the cracks
- Keep recruiting and admin systems (Airtable, Google Sheets, or similar) accurate and up to date
Mandatory Skills
- Proven experience in administrative support and/or recruiting coordination
- Comfortable making outbound phone calls with clear, professional spoken English
- Experience with Airtable or similar systems (Google Sheets, CRM tools, Trello, Monday, or Notion)
- Strong organizational skills — able to track statuses, follow-ups, and task queues
- Proactive and self-directed, able to take ownership with minimal supervision
- Reliable, detail-oriented, and able to work independently
- Strong written and verbal communication skills
Preferred Skills
- Experience in the trucking, transportation, or logistics industry
- Familiarity with driver recruiting or applicant management
- Airtable or CRM experience
- Experience with dispatch or operations support
- Ability to manage multiple tasks and priorities simultaneously
Why Join Us
This is a great opportunity to become a key part of a growing operation where your organization and initiative will make a real, visible impact. You’ll have the autonomy to own your work, build efficient systems, and grow alongside the business. If you thrive on staying organized and keeping things moving, you’ll fit right in.
Work Schedule
Schedule: 4 hours/day
Ready to Apply?
Submit your application and our team will be in touch.
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