Admin & Social Media Assistant

• *Job Summary: **We are looking for a highly detail-oriented Marketing and Data Management Assistant to support a busy retail business with a very active in-store events program. This role combines customer database management, document and handout production, email marketing, social media, and light video editing. The ideal candidate is meticulous with data, comfortable in Microsoft Office, and creative enough to produce polished, on-brand content that drives event attendance.

Key Responsibilities

• Maintain, clean, and segment the customer list in Excel so the right customers receive the right event invitations
• Update and maintain a Microsoft Access product database, including region, country, variety, product descriptions, and pricing fields used for shelf tags
• Standardize event handouts and multi-page leaflets in Microsoft Word into one consistent, branded format
• Export finalized documents as PDFs and organize them in Google Drive or Dropbox so store staff can access, print, or quickly edit them
• Build and send email invitations to segmented customer lists using an email marketing platform
• Create, schedule, and publish organic and repurposed content on Instagram and Facebook
• Edit supplied footage into finished video content by adding music, logo, and subtitles
• Produce original content ideas and assets to promote in-store events and product highlights
• Keep product pricing and event details accurate and consistent across every customer-facing asset
• Suggest and implement a social scheduling tool to make publishing more efficient

Mandatory Skills

• Exceptional attention to detail, particularly with pricing, product data, and list segmentation
• Working proficiency in Microsoft Excel, including sorting, filtering, and list segmentation
• Working proficiency in Microsoft Access for basic database maintenance and record updates
• Strong Microsoft Word skills with the ability to build clean, consistent, well-designed documents and multi-page leaflets
• Hands-on experience managing Instagram and Facebook business accounts
• Video editing ability, including adding music, subtitles, logos, and simple graphics
• Comfortable with cloud file management in Google Drive and Dropbox
• Fluent written and spoken English
• Reliable, detail-oriented, and able to work independently
• Strong communication skills and responsiveness

Preferred Skills

• Experience creating a brand kit or applying brand guidelines across documents and social content
• Social media strategy experience, including content planning and growth recommendations
• Familiarity with email marketing platforms such as Mailchimp
• Experience with social media scheduling tools
• Basic graphic design skills in Canva, Adobe, or similar
• Familiarity with wine, spirits, and cocktail culture
• Ability to manage multiple projects and deadlines simultaneously

Why Join Us

This is a varied role with real ownership across data, design, and content, working directly with the business owner. You will see the impact of your work immediately in how our events perform and how our customers engage. There is room to grow the role and bring your own ideas to how we plan and publish content.

Work Schedule

Tue-Fri, approx 10:00 AM to 2:00 PM Eastern Time, 4 hours per day