Admin & Operations VA

• *Job Summary:** We are looking for a resourceful and dependable Admin and Operations Virtual Assistant to provide day-to-day support across multiple business functions. This role involves a mix of administrative coordination, online research, grant research, operational support, and light social media management. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities

• Organize and streamline administrative workflows across multiple business operations
• Conduct online research including grant identification, eligibility review, and application support
• Manage follow-up communications, email correspondence, and scheduling
• Prepare, complete, and submit forms and paperwork as required
• Assist with recruitment tasks such as posting job ads and screening applicants
• Support light social media management including content posting, engagement, and responding to comments and inquiries
• Leverage AI tools to improve efficiency and streamline research and administrative processes
• Help build and maintain organizational systems and standard operating procedures
• Coordinate calendars and manage appointment scheduling as needed
• Track tasks and deadlines to ensure timely completion across all business areas

Mandatory Skills

• Proven experience in administrative support and virtual assistance
• Strong organizational skills with the ability to manage tasks across multiple projects simultaneously
• Experience conducting online research, including grant research and government or state-level documentation
• Proficiency in Google Workspace (Google Docs, Google Sheets, Gmail, Google Calendar)
• Familiarity with AI tools (e.g., ChatGPT) and willingness to use them for research and productivity
• Strong written and verbal communication skills
• Reliable, detail-oriented, and able to work independently with minimal supervision
• Comfortable managing email correspondence and follow-up communications

Preferred Skills

• Experience with project management tools such as Monday.com, Asana, or Trello
• Background in recruitment support including job posting and applicant screening
• Familiarity with social media platforms and basic content posting
• Experience working within an Apple ecosystem
• Familiarity with nonprofit operations and grant application processes
• Ability to identify process improvements and suggest more efficient workflows
• Experience supporting business owners who manage multiple ventures
• *Why Join Us:** This is a great opportunity to become a key part of a growing operation where your organizational skills and initiative will make a direct impact. You will enjoy a flexible and supportive working environment with room to take on more responsibilities as the role evolves. If you thrive on keeping things running smoothly and bringing structure to fast-moving projects, this role is for you.

Work Schedule

9:00 AM – 6:00 PM EST