Accounting Assistant

Job Overview

We are seeking a detail-oriented and proactive Accounting Assistant to provide essential financial and administrative support. This is a part-time role with the opportunity to transition into a full-time position based on performance and business needs. The ideal candidate is highly organized, proficient in Excel, and experienced in cost analysis and invoice management. This role requires accuracy, reliability, and the ability to work independently.

Key Responsibilities

• Manage and process invoices, ensuring accuracy and timely payment tracking
• Perform cost analysis to support budgeting and financial decision-making
• Maintain and update financial records, spreadsheets, and reports using Excel or Google Sheets
• Assist with accounts payable and receivable tasks
• Reconcile financial data and identify discrepancies
• Organize and maintain digital filing systems for financial documentation
• Support month-end and quarter-end reporting processes
• Communicate with vendors and suppliers regarding billing inquiries
• Assist with general bookkeeping tasks as needed
• Provide ad hoc financial and administrative support to the team

Mandatory Requirements

• Proficient in Microsoft Excel or Google Sheets (formulas, pivot tables, VLOOKUP, data analysis) – MUST
• Experience with cost analysis and financial reporting
• Proven experience in invoice management and processing
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Reliable, self-motivated, and able to work independently
• Strong English communication skills (written and verbal)
• Available to work Monday–Friday, 2–3 hours per day

Preferred Skills

• Experience with accounting software (QuickBooks, Xero, FreshBooks, or similar)
• Background in bookkeeping or basic accounting principles
• Familiarity with accounts payable/receivable processes
• Previous virtual assistant or work experience

Why Join Us?

• Start part-time with a clear path to full-time employment
• Flexible work with a supportive team
• Opportunity to grow your accounting and finance career
• Gain hands-on experience in financial operations and analysis

If you have the skills and attention to detail to manage our financial operations, apply now and help us stay organized, accurate, and on track!

Work Schedule

10–15 hours/week (2–3 hours/day, Monday–Friday) EST