Job Summary
We are seeking a highly organized and proactive Social Media Coordinator (Admin VA) to support a growing coaching and therapy practice serving female entrepreneurs. This role combines social media content organization across LinkedIn and Instagram with administrative and operational support, including lead tracking, follow-ups, and event coordination. The ideal candidate thrives on creating structure, tracking performance, and keeping everything running smoothly behind the scenes.
Key Responsibilities
- Organize and manage a content calendar for LinkedIn and Instagram using Notion
- Schedule and coordinate social media posts according to the content strategy
- Track social media analytics and prepare reports on what content is performing well and what needs adjustment
- Maintain organized records of all posted content, upcoming posts, and performance data
- Provide administrative support for monthly masterclass events, including managing sign-ups, attendee lists, and post-event follow-ups
- Handle lead tracking and follow-up communications to move prospects toward sales calls
- Perform general data entry and back-end operational tasks to keep the business organized
- Suggest improvements to workflows, content processes, and organizational systems
- Assist with landing page coordination and other marketing support tasks as needed
Mandatory Skills
- Strong proficiency in Notion for content planning, tracking, and workspace organization
- Experience coordinating social media content for LinkedIn and Instagram
- Ability to track and report on social media analytics and content performance
- Excellent organizational skills with a strong attention to detail and structure
- Experience with administrative tasks including data entry, lead tracking, and follow-ups
- Proficiency in spreadsheets (Google Sheets or Excel) for data management
- Reliable, detail-oriented, and able to work independently with minimal supervision
- Strong communication skills and ability to collaborate effectively with the business owner
Preferred Skills
- Familiarity with AI tools such as Claude or ChatGPT for content support
- Experience supporting coaches, therapists, or service-based entrepreneurs
- Knowledge of content strategy and social media best practices for LinkedIn
- Experience coordinating virtual events, webinars, or masterclasses
- Familiarity with CRM or lead management workflows
- Ability to manage multiple projects simultaneously and prioritize tasks effectively
- Proactive mindset with willingness to suggest process improvements and new ideas
Why Join Us
This is a great opportunity to work closely with a passionate entrepreneur building a meaningful coaching practice. You will play a key role in bringing structure and organization to the business, with room to grow your responsibilities over time. If you enjoy creating order out of chaos and want to make a real impact in a purpose-driven business, this role is for you.
Work Schedule
Will be advised by the client. UK Time zone
Ready to Apply?
Submit your application and our team will be in touch.
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