Job Summary
We are looking for a highly organized Recruitment Coordinator to support a busy recruiting operation. You will handle interview scheduling, calendar management, and applicant tracking system upkeep, and help keep candidates engaged throughout the hiring process. The ideal person is proactive, takes direction well, and can run with tasks without constant hand-holding.
Key Responsibilities
- Coordinate and schedule candidate interviews with hiring managers and candidates
- Manage calendars, resolve scheduling conflicts, and send timely reminders
- Maintain and clean up the applicant tracking system, keeping job postings and candidate records accurate and up to date
- Review large applicant pools using keywords and role criteria to shortlist the best-fit profiles
- Draft candidate emails and follow-ups using templates to keep candidates informed and engaged
- Communicate professionally with candidates and hiring contacts at every stage of the hiring process
- Prepare weekly summary reports on activity, pipeline status, and key updates
- Follow daily task lists and check in regularly on priorities and progress
- Learn new systems and workflows quickly and suggest ways to streamline recruiting administration
Mandatory Skills
- Proven experience in scheduling, calendar management, and administrative coordination
- Hands-on experience with an applicant tracking system (ATS) or similar recruiting software
- Experience screening resumes and shortlisting candidates based on keywords and criteria
- Excellent written English for candidate emails and follow-ups
- Comfortable with Microsoft Teams, email, and online calendars
- Highly organized, self-motivated, and proactive
- Takes guidance well and applies it independently
- Reliable, detail-oriented, and able to work independently
- Strong communication skills
Preferred Skills
- Experience in recruiting, staffing, or HR coordination
- Familiarity with TrakStar Hire or a comparable ATS
- Understanding of both corporate and technical roles (e.g., IT, finance, HR)
- Experience with Boolean or keyword-based candidate searching
- Experience preparing weekly or monthly activity reports
- Ability to manage multiple requisitions and priorities at once
Why Join Us
This is a great opportunity to join a growing recruiting operation and become a key partner to the team. You will work directly with an experienced recruiter and gain hands-on exposure to the full hiring cycle. As the workload grows, there is real potential to expand your responsibilities.
Work Schedule
Monday to Friday, 4 hours per day, 8:00 AM to 12:00 PM Pacific Time
This position is no longer open
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