QuickBooks Professional

Job Summary

We are seeking an experienced, QuickBooks Online–certified bookkeeper to independently run the full financial cycle for an established US-based construction company. This is a senior, lead-level role: you’ll own the books end to end — managing AR, AP, payroll, and collections — and serve as a professional first point of contact for clients and subcontractors by phone. We’re looking for a reliable, detail-oriented professional who works well autonomously and represents the business with confidence and polish.

Key Responsibilities

• Manage full-cycle bookkeeping in QuickBooks Online, including daily and weekly transaction categorization, expense tracking, and data entry
• Perform regular account reconciliations and prepare accurate financial reports
• Handle accounts receivable, including issuing client invoices and payouts and following up on collections
• Handle accounts payable, including processing and releasing subcontractor and vendor payments
• Process payroll and maintain accurate timesheet records
• Track and administer employee time-off requests (basic HR support)
• Answer inbound calls as the first point of contact for clients and subcontractors, handling inquiries professionally via RingCentral
• Provide general administrative support as needed

Mandatory Skills

• QuickBooks Online certified, with several years running full books independently at a senior or lead level (no entry-level)
• Strong hands-on experience across accounts receivable, accounts payable, payroll, and collections
• Clear, confident, professional spoken English — comfortable being a company’s first point of contact on live phone calls
• Proficient in Microsoft Excel and Word, and comfortable using Dropbox for file management
• Reliable high-speed internet, with the ability to use a US-based VPN if required
• Comfortable signing an NDA and data-privacy agreement, and fully trustworthy with sensitive financial and employee information
• Reliable, detail-oriented, and able to work independently
• Strong written and verbal communication and organizational skills

Preferred Skills

• Experience with construction, contractor, or trades bookkeeping (e.g., subcontractor payouts, job-related billing)
• Familiarity with Smartsheets
• Experience with certified payroll or job costing
• Ability to manage multiple priorities and deadlines simultaneously
• Prior experience as a lead or sole bookkeeper for a US-based business
• Familiarity with collaboration tools such as Microsoft Teams

Why Join Us

This is a lead position where you’ll be trusted as the financial backbone of an established, growing company. You’ll work closely with the owner and a supportive team, enjoy the stability of a long-term role, and have real ownership over your work. If you take pride in running clean books and being a reliable, professional point of contact, you’ll thrive here.

Work Schedule

Monday to Friday, 7AM- 4PM CST