PR & Media Relations Assistant

Job Summary

We are seeking a detail-oriented PR & Media Relations Assistant to support our public relations and communications efforts. This role centers on media coverage reporting, media list management, and dependable administrative support that keeps campaigns running smoothly. The ideal candidate is highly organized, comfortable working with media monitoring and reporting tools, and able to juggle multiple deadlines with accuracy and discretion.

Key Responsibilities

• Build earned media coverage reports, campaign recaps, and coverage books using CoverageBook
• Compile and update SMART Reports and earned coverage reports to track PR performance
• Maintain and clean media lists, ensuring accuracy and removing outdated or inactive contacts
• Send media e-blasts and monitor delivery, tracking bounce-backs and unsubscribes
• Track award and recognition deadlines, maintain a master awards calendar, and prepare nomination templates and supporting materials
• Manage editorial calendars, byline deadlines, and conference and tradeshow tracking
• Organize and maintain folders and files across OneDrive and SharePoint
• Perform data entry, document formatting, and template creation to support the team
• Conduct research to support media outreach and campaign planning

Mandatory Skills

• Hands-on experience with media monitoring and PR reporting tools such as Meltwater and CoverageBook
• Strong proficiency in Microsoft Office (Word, Excel, Teams, OneDrive, SharePoint)
• Solid document formatting, data entry, and template creation skills
• Excellent organizational skills with the ability to manage multiple deadlines simultaneously
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Reliable, detail-oriented, and able to work independently

Preferred Skills

• Prior experience in public relations, communications, or a media agency environment
• Familiarity with Google Workspace (Google Meet, Google Drive)
• Experience preparing earned media reports and campaign recaps
• Understanding of editorial calendars and media outreach workflows
• Ability to manage multiple accounts or projects at the same time

Why Join Us

This is a great opportunity to join a collaborative communications team where your organization and attention to detail will make a real impact. You’ll play a key role in keeping campaigns on track and helping showcase results, with room to grow as the role develops.

Work Schedule

Monday to Friday, 2:30-4:30 PM PST, with flexibility as long as the candidate is available to work within standard PST business hours.