Part TimeAdministrative and Operations Support

Job Summary

We are looking for a reliable and proactive Ministry Administrator to provide administrative and operational support for a growing church community. This part-time role centers on managing member and volunteer data, coordinating weekly gatherings, supporting guest speakers and events, and helping keep follow-up processes on track. The ideal candidate is detail-oriented, organized, and comfortable working independently across multiple moving pieces.

Key Responsibilities

Manage member, visitor, and volunteer data in Planning Center, keeping records accurate and up to date
Coordinate volunteer scheduling, flag coverage gaps, and notify team leads when additional recruitment may be needed
Support Sunday readiness by preparing presentations, uploading videos, coordinating communion supplies, and ordering any items running low
Assist with guest speaker logistics including travel coordination, slide preparation, sending location and parking details, and organizing welcome gift baskets
Provide planning support for welcome classes, membership classes, and special services, including coordinating catering and event details
Prepare and organize payments for musicians, guest speaker honorariums, facility rentals, and other recurring expenses for another team member to process
Track receipts and expenses from team leads that fall outside the regular bookkeeping scope
Prepare the weekly order of service document and hand it off to the on-site Sunday coordinator
Monitor new visitor engagement, maintain follow-up lists, and prompt the appropriate team members when contacts need outreach

Mandatory Skills

Prior experience with Planning Center or a similar member-management or CRM platform
Strong administrative and data management background
Proven ability to coordinate schedules, volunteers, and multiple stakeholders
Comfort with basic financial organization such as preparing payment lists and tracking expenses
Reliable, detail-oriented, and able to work independently with minimal supervision
Strong written and verbal communication skills

Preferred Skills

Previous experience working with or inside a church environment
Familiarity with community-focused, non-corporate operational culture
Event coordination experience, especially with guest speakers or hospitality logistics
Proactive mindset with the ability to anticipate needs and flag issues before they escalate
Ability to manage multiple priorities and deadlines simultaneously

Why Join Us

This is a meaningful opportunity to support a community-focused organization where your work directly impacts people’s lives and experiences. You’ll collaborate closely with leadership, have visibility across many parts of the operation, and play a key role in helping the community grow. If you enjoy bringing order to moving pieces and caring for details that make a difference, this role is a great fit.