Legal Operations Specialist — Contracts & Compliance (Part-Time Retainer)

Job Summary

We are looking for a meticulous Legal Operations Specialist to take ownership of our contract administration and compliance processes. You will prepare and issue agreements from approved templates, manage the signature process end to end, keep document versions in sync, run structured payment follow-up, and draft clear client correspondence for approval. This is an execution and process-ownership role rather than an advisory one — decisions on terms and concessions stay with leadership, and doing this job well means knowing exactly where that line sits. The ideal candidate has near-native written English, genuine familiarity with US-style service contracts, and the discipline to follow written procedures exactly.

Key Responsibilities

• Prepare client service agreements, contractor agreements, and NDAs from approved templates, populating client-specific details with complete accuracy
• Generate signable documents on e-signature platforms, send for signature, and track every document through to completion
• File fully executed agreements and maintain an accurate, up-to-date contract register
• Maintain contract templates and keep parallel versions of the same agreement fully in sync whenever changes are approved
• Keep a change log of every approved amendment, recording what changed, when, and who approved it
• Flag inconsistencies between documents before they ever reach a client
• Draft warm, clear, professional email responses to client questions about contract terms using approved talking points
• Triage incoming contract inquiries quickly and escalate anything that falls outside the established playbook
• Run an established escalation sequence for overdue invoices across email and messaging channels, on schedule, with accurate records of every contact attempt
• Prepare and issue contractor onboarding documentation, including data protection addenda where applicable, and track signature completion
• Maintain a live tracker of open compliance items and chase them through to closure

Mandatory Skills

• Near-native written English (C1/C2 or equivalent) — you will write directly to business owners about contracts and money, and this will be tested
• Hands-on experience with US commercial or service contracts, including their structure, language, and conventions
• 2+ years in contract administration, paralegal support, legal virtual assistance, or executive support to a legal or operations function
• Exceptional accuracy with numbers and client-specific details — client information is strictly siloed and a single crossover error is a serious problem
• Strong document version control habits, with the ability to hold multiple versions of the same document in mind and keep them consistent
• Discipline to follow written procedures exactly, and the judgment to escalate rather than guess
• Confident with Google Workspace and Microsoft Word, including track changes and formatting
• Comfortable working with e-signature platforms
• Able to commit to and reliably protect a consistent daily availability window
• Reliable, detail-oriented, and able to work independently
• Strong written and verbal communication skills
• Reliable high-speed internet, a quiet private workspace, and a suitable computer

Preferred Skills

• Paralegal certificate, law degree, or formal legal studies
• Experience supporting a US law firm, LPO, or US-based in-house legal team
• Familiarity with GDPR and data protection principles
• Experience with Airtable, Asana, or Pipedrive
• Accounts receivable, collections, or payment follow-up experience
• Exposure to cross-border service agreements, staffing, or BPO contracts
• Ability to manage multiple concurrent document workflows without losing track of status

Why Join Us

This is a chance to own a defined, high-trust process end to end and be genuinely relied upon for it. You will work closely with senior leadership, with clear boundaries around what is yours to decide and what gets escalated — so you can move fast without second-guessing yourself. We value people who ask rather than assume, and we are building this role for someone who wants a stable, long-term engagement where accuracy and reliability are recognized.

Work Schedule

Monday–Friday, [2:00–4:00 PM Manila time]