Finance & Accounting VA (QuickBooks)

Job Summary

We are looking for a skilled Finance & Accounting VA with strong QuickBooks expertise to manage our bookkeeping and financial operations. The ideal candidate has a near-CPA level finance and accounting background, is highly proficient in Excel, and has hands-on experience with inventory management and import/export operations support. We need a detail-oriented, dependable professional who can own the books while supporting the operational side of a growing business with minimal supervision.

Key Responsibilities

• Manage day-to-day bookkeeping and maintain accurate financial records in QuickBooks
• Handle accounts payable, accounts receivable, and reconciliations
• Prepare and organize detailed financial reports and spreadsheets in Excel
• Track and manage inventory across the business
• Support the digital and administrative side of import/export operations
• Process and input purchase orders and supplier orders
• Maintain organized digital records and ensure data accuracy across systems
• Assist with month-end and other periodic financial processes

Mandatory Skills

• QuickBooks proficiency with proven hands-on experience (non-negotiable)
• Advanced proficiency in Microsoft Excel — heavy daily use expected
• Strong finance and accounting background at a near-CPA level (certification not required)
• Demonstrated inventory management experience
• Experience supporting import/export operations on the digital/admin side
• Comfortable working independently with minimal supervision
• Reliable, detail-oriented, and able to take ownership of tasks
• Strong communication skills and a high level of computer literacy

Preferred Skills

• Experience in food services, restaurant, or the broader F&B industry
• Familiarity with import/export documentation and processes
• Prior experience supporting a company with 50+ employees
• Ability to manage multiple responsibilities simultaneously
• Experience working with growing or scaling businesses

Why Join Us

This is a great opportunity to take ownership of a key role in a well-established and growing business. You’ll work closely with a supportive owner who values quality work and is looking to build a long-term relationship. There is real room to grow, with the potential for expanded responsibilities over time.

Work Schedule

(~4.5 hrs/day); scalable to full-time Pacific Time (PST/PDT)