QuickBooks Bookkeeper

Job Summary

We are looking for a detail-oriented QuickBooks Bookkeeper to manage the day-to-day financial records of a busy residential painting and construction business. This role centers on accurate transaction categorization, job costing, and keeping the books clean and up to date in QuickBooks Online. Because the work involves contractor-specific charges and job-based accounting, we need someone who is a strong, proactive communicator — comfortable asking clarifying questions rather than guessing.

Key Responsibilities

• Manage day-to-day bookkeeping and data entry in QuickBooks Online
• Categorize and reconcile contractor-specific charges, materials, and subcontractor payments
• Maintain accurate job costing and job-based accounting across multiple active projects
• Set up and manage recurring expense categories and rules
• Reconcile bank and credit card accounts on a regular schedule
• Proactively ask clarifying questions to ensure charges are categorized correctly the first time
• Prepare financial reports and summaries to support business decisions
• Track expenses by job to give clear visibility into project profitability
• Flag discrepancies, missing documentation, or unusual transactions for review

Mandatory Skills

• Proven proficiency in QuickBooks Online
• Solid bookkeeping experience with accurate transaction categorization and reconciliation
• Strong, proactive communication — comfortable asking questions rather than miscategorizing
• Reliable, detail-oriented, and able to work independently
• Strong communication skills, both written and verbal

Preferred Skills

• Contractor or construction industry bookkeeping experience (strongly preferred)
• Familiarity with job-based accounting and job costing
• CPA or formal bookkeeping certification
• Ability to manage multiple projects and categories simultaneously
• Experience working directly with business owners or operations managers

Why Join Us

This is a great opportunity to become a key part of a growing, hands-on operation where your work directly supports smarter business decisions. You’ll work closely with an operations lead who values clear communication and accuracy, with real room to grow as the role expands over time.

Work Schedule

EST business hours.