Executive Personal Assistant

Role Overview

We are looking for a proactive and highly organized Executive Personal Assistant to provide comprehensive support across administrative, communication, and operational tasks. The ideal candidate will excel in managing priorities, maintaining attention to detail, and acting as a trusted right-hand to the CEO. This role requires discretion, initiative, and strong remote working skills.

Key Responsibilities

• Manage and prioritize the CEO’s inbox and calendar, including scheduling meetings and sending reminders.
• Draft, send, and follow up on emails to clients, partners, and other contacts.
• Handle invoice preparation and tracking.
• Create, update, and organize reports using Google Sheets and other tools.
• Assist with task management and tracking using Asana or similar platforms.
• Maintain and manage both personal and professional contact networks.
• Support project prioritization and help ensure critical tasks are addressed in a timely manner.
• Coordinate logistics (e.g., travel, bookings) when required.
• Send reminders and follow-ups to ensure accountability and momentum.
• Handle sensitive information with utmost confidentiality and integrity.

Mandatory Requirements

• Excellent written and verbal English communication skills – MUST
• Proven experience in email management, calendar scheduling, and reporting
• Previous experience as an Executive VA / Personal VA
• Highly organized with strong attention to detail and task prioritization
• Self-motivated, reliable, and able to work independently in a virtual environment
• Comfortable working closely with senior leadership and managing sensitive information

Preferred Skills

• Familiarity with Google Workspace and Asana (or similar project management tools)
• Ability to nurture and maintain professional relationships
• Interest in personal development and alignment with purpose-driven work

Why Join Us?

• Join a values-driven team focused on meaningful relationships and professional growth
• Gain hands-on experience supporting a CEO in a dynamic, evolving environment
• Enjoy flexibility, autonomy, and the opportunity to make a tangible impact

If you’re detail-oriented, organized, and thrive in a virtual setting, we’d love to hear from you. Apply now and help us stay focused, connected, and moving forward!

Work Schedule

Mon – Fri, 10:00AM – 3:00PM, (after tset transition to 10-5pm)