Executive Assistant

• *Job Summary: **We are seeking a highly organized and discreet Executive Assistant to provide confidential, high-level administrative and operational support to our President & CEO. This is a trusted-partner role — managing complex scheduling and communications, coordinating board and leadership activities, and ensuring the CEO’s time and attention stay focused where they create the greatest impact. The ideal candidate brings strong written English, sound judgment, and the professionalism to represent a senior executive’s office with warmth and discretion.

Key Responsibilities

• Manage the CEO’s calendar with strategic judgment, prioritizing and coordinating complex scheduling across internal leadership, board members, external partners, funders, and stakeholders
• Draft, edit, and prepare correspondence, briefings, presentations, and talking points on behalf of the CEO, ensuring all communications are accurate, professional, and reflect the CEO’s voice
• Coordinate logistics and materials for Board of Directors meetings, including scheduling, agenda preparation, document compilation, and minute-taking
• Manage the CEO’s travel arrangements, expense reporting, and logistical needs with accuracy and efficiency
• Serve as a knowledgeable first point of contact for the CEO’s office, managing inquiries and routing communications professionally
• Support senior leadership coordination, including scheduling all-staff meetings, leadership retreats, and cross-functional convenings
• Track and follow up on action items, commitments, and key deliverables, keeping leadership informed and ensuring accountability
• Handle sensitive and confidential information with the highest level of professionalism at all times
• Provide administrative support to members of the senior management team as directed, spanning communications, donor administration, and coordination across departments

Mandatory Skills

• 4+ years of experience providing executive-level administrative support, preferably to a C-suite or senior leader
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, and Planner
• Exceptional organizational and time management skills, with the ability to manage competing priorities in a fast-paced environment
• Strong written communication skills, including experience drafting executive correspondence and preparing polished documents
• Excellent spoken English and a professional phone manner
• High degree of professionalism, discretion, and sound judgment in handling confidential information
• Reliable, detail-oriented, and able to work independently
• Strong communication skills and the ability to collaborate with multiple stakeholders

Preferred Skills

• Experience supporting executive leadership in a nonprofit or advocacy organization
• Familiarity with board governance and nonprofit board meeting coordination
• Experience with project management tools such as Planner, Asana, or Monday.com
• Ability to manage multiple projects and priorities simultaneously
• Experience coordinating across a distributed or multi-department team

• *Why Join Us: **This is an opportunity to work closely with senior leadership and make a meaningful impact on the day-to-day operations of a mission-driven organization. You’ll be trusted with real responsibility, enjoy variety in your work, and have room to grow alongside a supportive team. If you take pride in keeping executives organized and operations running smoothly, this role is a great fit.

Work Schedule

Monday to Friday, 9:00 AM to 1:00 PM Eastern Time