Creative Project Coordinator

Job Overview

We are looking for a Creative Project Coordinator to facilitate the day-to-day coordination between sales requests and the creative team. This role focuses on organizing incoming tasks, clarifying project requirements, tracking requests, and helping assign responsibilities to ensure timely delivery with minimal bottlenecks.

Key Responsibilities

• Receive project requests from internal teams via email and chat
• Review requests, clarify missing information, and ensure briefs are complete
• Log and track work requests in a project management system (e.g., Smartsheet or similar)
• Coordinate task assignments based on availability, priority, and deadlines
• Monitor progress, identify blockers, and keep stakeholders informed
• Maintain organized trackers, naming conventions, and documentation
• Support process improvements to reduce confusion and accelerate delivery

Required Skills

• *-**2+ years of experience in coordination, operations, or project support
• Strong organizational skills and the ability to manage multiple requests simultaneously
• Excellent written English and professional communication skills
• High attention to detail and experience working with structured workflows
• Proficiency in using spreadsheets, trackers, and collaboration tools (e.g., Teams, email)
• Ability to prioritize tasks, follow up, and keep projects moving with minimal supervision
• Reliable computer setup and stable internet connection

Preferred Skills

• *-**Experience with Smartsheet (or similar tools like Asana, Monday.com, Trello, Jira)
• Experience supporting creative teams (design, motion, marketing, production)
• Basic understanding of creative workflows and file handoffs
• Experience building simple dashboards or improving tracking systems
• Comfort working with distributed teams across multiple time zones

Why Join Us?

You will play a pivotal role in keeping creative projects organized and on track, gaining hands-on experience working closely with a creative team in a structured, high-output environment.

Work Schedule

Mon to Fri, 9AM to 5PM EST