Job Summary
We are looking for a dependable and highly organized Church Administration and Coordination VA to support the weekly operations of a growing faith-based community organization. This role centers on managing recurring outreach and confirmation workflows, keeping schedules up to date, and communicating warmly and professionally with community members. The ideal candidate is a proactive self-starter who thrives on routine, follows through consistently, and can manage their responsibilities with minimal supervision.
Key Responsibilities
- Conduct weekly outreach to community members via WhatsApp to share updates and coordinate participation
- Send weekly confirmation messages to attendees and volunteers ahead of scheduled gatherings
- Maintain and update attendance, contact, and scheduling records in Google Sheets
- Manage and organize events, meetings, and recurring activities in Google Calendar
- Follow up with members who have not responded to ensure accurate headcounts
- Keep communication logs organized and flag any issues or scheduling conflicts
- Support general administrative tasks related to community coordination
- Proactively manage the weekly workflow cadence without needing reminders
Mandatory Skills
- Proficiency in Google Sheets for record-keeping and tracking
- Experience using WhatsApp for professional or organizational communication
- Comfort managing schedules and events in Google Calendar
- Strong organizational skills with the ability to manage recurring weekly workflows independently
- Excellent written communication with a warm, respectful tone
- Reliable, detail-oriented, and able to work independently
- Strong communication skills and consistent follow-through
Preferred Skills
- Experience supporting a church, ministry, or community organization
- Background in volunteer coordination or member/community management
- Familiarity with event coordination and attendance tracking
- Ability to manage multiple recurring tasks simultaneously
Why Join Us
This is a meaningful opportunity to play a central role in keeping a close-knit community connected and organized. You’ll enjoy a supportive working relationship, a clearly defined weekly routine, and the trust to own your responsibilities from day one. If you find purpose in service-oriented work and love bringing order to busy schedules, we’d love to hear from you.
Work Schedule
Monday to Friday, 3 hours per day, Eastern Time
This position is no longer open
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