Bookkeeping & Admin Assistant (Hospitality

Job Summary

We are a fast-casual restaurant seeking a detail-oriented Bookkeeping & Admin Assistant to manage our day-to-day financial operations and keep our books accurate and organized. In this role, you’ll handle QuickBooks bookkeeping, build and maintain our inventory module, process vendor invoices, and support our financial reporting, budgeting, and forecasting. The ideal candidate is highly organized, trustworthy with sensitive financial data, and comfortable working independently to keep our finances running smoothly year-round.

Key Responsibilities

• Manage day-to-day bookkeeping in QuickBooks, keeping records accurate and up to date
• Build, organize, and maintain the inventory module within QuickBooks
• Process and record vendor invoices, track payments, and reconcile accounts
• Handle donation request processing and maintain related documentation
• Maintain and organize employee documents and records
• Prepare financial reports to support business decision-making
• Assist with budgeting and financial forecasting during quieter periods
• Reconcile accounts and flag any discrepancies for review
• Keep financial documentation organized, confidential, and audit-ready

Mandatory Skills

• Proven experience in bookkeeping and general accounting
• Strong proficiency in QuickBooks, including inventory setup and management
• Experience with vendor invoicing, accounts payable, and account reconciliation
• Ability to prepare financial reports, budgets, and forecasts
• High level of accuracy and attention to detail with financial data
• Trustworthy and discreet when handling confidential financial information
• Reliable, detail-oriented, and able to work independently
• Strong communication skills
• Experience with bookkeeping for restaurants, food service, or hospitality businesses

Preferred Skills

• Familiarity with inventory tracking and cost-of-goods management
• Experience supporting seasonal businesses with year-round financial planning
• Ability to manage multiple financial tasks and deadlines simultaneously

Why Join Us

This is a great opportunity to become the financial backbone of a growing local business where your work directly supports smart decision-making. You’ll enjoy variety in your day-to-day, the independence to run things your way, and a role that stays engaging year-round — from busy-season bookkeeping to off-season planning. If you take pride in keeping things accurate and organized, you’ll thrive here.

Work Schedule

Mon to Fri, 8 hours/day, between 8 AM and 12 PM Eastern Time (client preference is overlap with restaurant operating hours)