Job Summary
We are looking for a sharp, highly capable Administrative & Sales and Lead Gen VA to become the right hand of a founder-led business built around a strong personal brand and a high-value client base. In this role you will manage inbound communications, follow up with leads and clients across multiple channels, coordinate a busy calendar, and keep important relationships warm and active. The ideal candidate is proactive, discreet, and an exceptional written communicator who can represent the founder professionally with senior, high-profile contacts and operate independently with minimal oversight.
Key Responsibilities
- Act as a gatekeeper and first point of contact for inbound client queries, filtering and prioritizing so the founder’s time is protected
- Manage persistent, professional follow-up with leads and clients across WhatsApp, email, and LinkedIn
- Re-engage and warm up leads in an existing database that have gone quiet, keeping relationships alive
- Handle appointment setting and calendar management, scheduling meetings and protecting the founder’s time
- Coordinate media and podcast commitments, including scheduling and logistics
- Support outreach campaigns, including drafting and sending polished emails to senior and high-profile recipients using provided templates
- Draft on-brand written communication on the founder’s behalf
- Provide light social media support as needed
- Exercise sound judgment on what to handle directly versus escalate to the founder
Mandatory Skills
- Excellent written English with a polished, professional tone suitable for correspondence with senior and high-profile contacts
- Proven experience as an administrative assistant, virtual assistant, sales/lead-gen support, or in a similar high-trust support role
- Strong initiative and the ability to take ownership of tasks with minimal supervision
- Sound judgment and discretion when handling sensitive communications and relationships
- Experience with follow-up, lead nurturing, or client relationship management
- Confident using WhatsApp, email, and LinkedIn for professional communication
- Excellent organizational skills and the ability to manage a busy calendar and competing priorities
- Reliable, detail-oriented, and able to work independently
- Strong communication skills and responsiveness
Preferred Skills
- Experience supporting a founder, executive, or entrepreneur with a personal brand
- Familiarity with CRM or lead-management tools and email outreach workflows
- Experience coordinating media, podcast, or PR commitments
- Comfort managing multiple workstreams and projects simultaneously
- Background in appointment setting, sales support, or client success
- Experience working with high-net-worth or high-profile clientele
Why Join Us
This is a rare opportunity to work as the trusted right hand to a driven founder, with real ownership over how the day-to-day runs. You’ll be involved in meaningful, high-visibility work, enjoy genuine flexibility, and have room to grow as the business grows. If you take pride in being organized, proactive, and an outstanding communicator, we’d love to hear from you.
Work Schedule
Monday to Friday, 8:00 AM to 5:00 PM GST
This position is no longer open
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