Administrative & Operations Assistant

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide day-to-day administrative and operations support to the founder of a growing technology consulting business. In this role, you’ll own follow-ups, keep the founder’s task list current, coordinate with external partners and vendors, and manage scheduling so nothing falls through the cracks. The ideal candidate is a self-starter who takes initiative, communicates clearly, and thrives on keeping a busy leader organized and informed.

Key Responsibilities

• Provide day-to-day administrative and operations support to the founder
• Own and track follow-ups across all open items, ensuring nothing slips through the cracks
• Keep the founder’s task list current and organized, flagging priorities and deadlines
• Coordinate with external parties such as legal counsel, technology partners, and vendors to keep projects moving
• Schedule meetings and manage the founder’s calendar
• Keep the founder continuously informed on the status of open tasks and action items
• Proactively follow up with third parties to protect timelines and deadlines
• Help oversee tools and systems as the business grows (potential future scope)
• Support the onboarding of additional team members as the team expands (potential future scope)

Mandatory Skills

• Proven experience in an administrative, executive assistant, or operations support role
• Excellent organizational skills with strong attention to detail
• Proactive follow-through and the ability to independently manage open tasks
• Strong written and verbal communication skills
• Comfortable coordinating with external stakeholders (vendors, partners, professional service providers)
• Proficiency with calendar and scheduling tools
• Reliable, detail-oriented, and able to work independently

Preferred Skills

• Familiarity with IT, technology, or technical services environments
• Experience supporting a founder, startup, or early-stage business
• Experience with task and project management tools
• Ability to manage multiple projects and priorities simultaneously
• Experience helping set up systems or processes in a growing business

Why Join Us

This is a great opportunity to become the right hand of a founder and play a key role in building a business from the ground up. You’ll have real ownership, room to grow as the company expands, and the chance to shape how the operation runs. If you love bringing order to a fast-moving environment and being trusted with important work, we’d love to hear from you.

Work Schedule

Monday – Friday, 20 hours per week in EST