You're booked
Here's how to make the call count.
Your call is confirmed and the details are in your inbox. This page takes about four minutes to read. It covers what we'll talk about, what things cost, and what happens after we hang up. There's nothing to fill in. It's all just for you.
What the call looks like
- Length20 to 30 minutes, video call
- WithOne of our recruitment specialists
- CostFree, and no commitment either way
- BringThree tasks you'd hand over tomorrow
- Leave withA real rate and a realistic timeline
In this guide
Jump to a section
The agenda Three questions Map your tasks Cost Calculator How we recruit After the call FAQStart here
How we find the people we put in front of you
If you only watch one thing on this page, make it this. It's the short version of everything that happens after we hang up.
Rather read than watch? The same thing is written out in how we recruit, and the money side is in cost.
Property Management Made Simple
Running 30+ rental properties across three states was consuming my entire day. VA Masters found me someone within two weeks. I went from 60-hour weeks to actually having time to scout new properties.
Skeptical Turned Believer
I was the last person who thought remote VAs would work for my business. I'm old school, I like seeing people in the office and prefer face-to-face. My business partner convinced me to at least try. I was completely wrong.
Outstanding Candidate Quality
Over the past 6 months we have onboarded 3 new hires and are looking at another in the coming weeks. They do such an outstanding job qualifying candidates, which makes my HR team's job so much easier.
The agenda
What we'll actually do on the call
It's a conversation, not a presentation. If we're not the right fit for what you're after, we'll say so on the call rather than three weeks into a search.
Look at your week
Where your hours go right now, and which of those hours don't really need to be yours.
Shape the role
Not a job title. The actual tasks, the hours, the tools, the things that repeat every week.
Talk about money
The hourly range for the role you need, and what that comes to per month. You'll leave with a real number.
Set a timeline
When you'd want someone in the seat, and what has to happen between now and then.
“I no longer have to worry about scheduling or follow-ups, which lets me focus on strategic decisions.”Ori · CTO · Fintech
Worth five minutes before we speak
Three questions worth sitting with
Nothing to send us. These are just the questions that turn a decent call into a useful one.
What did you do last week that you wish you hadn't done yourself?
Not the big thinking. The invoicing. The rescheduling. The seventh follow up email to someone who still hasn't replied. Try to name three.
What isn't getting done at all?
Sometimes the real cost isn't your time. It's the leads nobody called back, the reports nobody built, the content that's been sitting in drafts since March.
If someone had twenty hours a week for you starting Monday, what would you give them first?
Whatever popped into your head just now is usually the right answer.
“As a solopreneur it is extremely helpful to delegate to trusted assistants so I can do what matters most.”Shmuel · Founder · Health & Wellness
Someone who sat where you're sitting
A coaching founder, one call, and the hire that changed how he works.
“What impressed me most was how VA Masters handled everything from recruitment to ongoing support. No lengthy hiring processes, no HR headaches, just results. For any business owner looking to scale without the operational burden, they deliver exactly what they promise.”
Optional, but it makes the call twice as useful
Not sure what to hand over? Map it out first.
A generic list of tasks won't tell you much, because your week doesn't look like anyone else's. So here's something more useful. Copy the text below, paste it into ChatGPT, Claude or Gemini, fill in the brackets, and you'll get a breakdown built around your actual business. Bring it to the call and we'll turn it into a role.
I run a [type of business] with [number] people on the team. My role is [your role]. Here's what a normal week looks like for me: [describe it: the meetings, the admin, the follow ups, anything that repeats] The things that eat most of my time are: [list 3 to 5] The tools we work in are: [CRM, email, accounting, project management, anything else] I'm thinking about bringing on a remote assistant for around [number] hours a week. Give me: 1. A breakdown of my tasks into three groups: - Hand over now (repetitive, low risk, easy to explain) - Hand over once I've documented the process - Keep (needs my judgment or my relationships) 2. For each task in the first group, roughly how many hours a week it takes me, and what that costs me based on what my own time is worth. 3. The best single task to hand over in week one, and why starting there makes everything after it easier. 4. Three things I probably haven't thought of that people in my industry usually hand over, and wish they'd handed over sooner. Be specific to my business. Skip the generic advice.
Bring whatever comes back. It's the quickest way for us to go from talking to actually building the role.
No surprises
A straight answer on cost
We'd rather you see this now than hear it for the first time on the call. Rates move depending on the role, the experience level and the hours. Here's the general shape of it.
See all 15 role categories
That number covers everything
And there's nothing to pay to get started
We run the whole search at our cost. You don't pay to begin, and you don't pay while we're recruiting. Payment only enters the picture once you've interviewed candidates and picked the person you want, and we'll walk you through exactly how that works on the call.
What that looked like in practice
“We were fully local before this. Bringing people in for campaign management, data analysis and a personal assistant let us grow faster without compromising on quality, and it took a big chunk out of our operating costs.”
“We hired four virtual assistants for administration, operations, customer support and social media. It let us streamline daily operations without losing control or quality, and saved us over 30% in administrative and operational expenses.”
Run your own numbers
What would this actually save you?
Most of the people we work with were paying two to five times more for the same work locally, before benefits, equipment, office space and recruitment fees. Pick the role, set the hours, and see it both ways. Nothing to fill in, no email required.
Used only to show what the hours you get back are worth. Nothing is sent anywhere.
Averages, not a quote. You'll get the exact number for your role on the call.
Estimates only. VA MASTERS figures use the mid-point of each role's hourly range. Local figures use median US salaries plus roughly 30% for employer taxes, benefits and insurance, and vary by state and seniority.
So you know what you're buying
From 1,000 applicants down to the two or three you meet
This is the part that happens after the call, and it's the part that decides whether the hire works. Here it is step by step, from the job post to the two or three people who reach your calendar.
1,000+ applicants
Job post written for your role, plus headhunting and referrals across our own network.
~500 pass screening
Experience, written and spoken English, internet, equipment and home setup.
50 to 100 after testing
A skills test built around a real task from your world, not a generic typing test.
2 to 3 reach you
You interview the finalists yourself, with their test results in front of you.
“Their team consistently delivers high-quality candidates who are not only skilled but also aligned with our company culture.”Gary · COO · Wellness Startup
After we hang up
What happens next
In order, so there's nothing to guess at.
You get a written summary
The role, the hours, the hourly range, all of it in one place. Nothing in it will be a surprise, because we'll have gone through it together on the call.
You sign the service agreement
It costs nothing and it doesn't commit you financially. All it does is let our recruitment team start looking, so you're not sitting through a three week search later on when you actually need someone.
We go find them
Job post, sourcing, screening, a role specific evaluation, then in depth interviews. Hundreds of applicants get filtered down. You only meet the final shortlist, and you interview them yourself.
You pick, then it starts
If nobody feels right, we keep looking and it hasn't cost you a thing. Once you've found someone you want to work with, we set up the onboarding and the work begins.
No lock in period, and no minimum contract
We agree a minimum number of hours per month together so the person has stable work, and that's adjustable with notice. If the person doesn't turn out to be the right fit, we find you a replacement at no extra cost.
“Everything from payroll to performance reviews is managed smoothly, so I can focus on my business without getting bogged down by admin work.”Shira · Owner · Recruitment Agency
More of the same
Two more owners, two different businesses
What they hired for, what it cost them before, and what actually changed.
“I brought in a QuickBooks expert and a real estate administrative VA, and it changed how I run the whole business. It was incredibly convenient to have VA Masters find the right talent and manage all the HR aspects. The cost savings compared to local hires are substantial.”
“Our VA manages inventory, processes orders and handles customer communication across all platforms. What impresses me most is her initiative. She identifies problems before they arise. Thanks to her we launched two new product lines.”
Unedited
What the check-ins actually look like
We don't recruit and disappear. These are screenshots from the ongoing check-ins we run with clients after placement. Names are blurred, nothing else is. Tap any message to read it full size.
Our data and client results have been covered by
Before we speak
Questions people usually ask
How much does this cost?
Depends on the role. The table above gives you the ranges, and most full time placements fall between roughly $1,100 and $2,600 a month. On the call we'll give you the exact number for the role you have in mind.
Am I locked into a contract?
No. There's no minimum period and no lock in. We do agree on a minimum number of hours per month together, so the person has stable work, and that's adjustable with notice.
When do I actually pay, and what for?
There's nothing to pay to get started, and nothing while we're recruiting. Payment only comes into it once you've met candidates and chosen someone. After that you're billed monthly for the hours worked. We'll go through the details on the call.
How fast can I have someone?
For most roles we're presenting candidates within a few business days of starting the search. For more specialised roles it's usually two to three weeks.
How much of my time will this take at the beginning?
Honestly, a fair bit at first. Plan on thirty to sixty minutes a day for the first two weeks. That's the period where you're showing them how you work and answering questions. After that it drops off sharply, and the people who put that time in early are the ones who end up delegating the most.
I don't have any processes written down. Is that a problem?
Not at all, and it's the norm rather than the exception. Most people have everything in their head. Part of what a good assistant does in the first month is get it out of your head and written down.
Can they work my hours?
Yes. We match to your time zone and schedule, and we'll set that during the call so candidates only reach you if the hours genuinely work for them long term.
What if it doesn't work out with the person?
We find you a replacement at no extra cost. It doesn't happen often, but when it does we handle it and you're not paying twice for the same hire.
Who employs them? Do I deal with payroll or taxes?
You don't. We handle the employment relationship, payroll and HR administration. You get one invoice a month for the hours worked and you manage the person's day to day work, nothing else.
Is my data safe?
VAs are bound by confidentiality terms, and access stays controlled by you through your own password manager and system permissions, exactly as it would with a local employee.
I'm not ready to hire right now. Should I still take the call?
Yes, and probably more so. There's no cost and no commitment either way, and searches take time. Knowing what the role would look like and what it would cost means that when you are ready, you're not starting from zero.
Who am I speaking to?
One of our recruitment specialists. They've built these roles hundreds of times, so bring the messy version of the question. They've heard it.
“Hiring an SEO specialist through them completely changed everything. She handles WordPress management and content, and our organic traffic increased.”Liron · Owner · Tourism SEO Agency
See you on the call
Come with your three tasks. We'll do the rest.
Something you want to ask before then, or need to move the time? Either of these reaches us at [email protected].