Travel Agency Administrative Assistant

Job Summary

We are looking for an organized and proactive Administrative Assistant to support the owner of a growing travel business. You will create and schedule social media content, build and maintain a booking tracking system, and handle day-to-day admin. The role also includes light bookkeeping-style support for a related consulting business and occasional personal scheduling. The ideal candidate is detail-oriented, comfortable handling client data, and able to shift priorities from week to week.

Key Responsibilities

• Create and schedule social media content using Canva for the travel business
• Build and maintain a booking tracking system that shows which bookings made outside the agency have been uploaded
• Keep client and booking records accurate, complete, and up to date
• Handle general administrative tasks, including organizing files, correspondence, and follow-ups
• Provide admin and bookkeeping-style support for a small consulting business
• Manage family and children’s scheduling and reminders
• Prioritize and rebalance tasks across business and personal needs as workload changes
• Flag missing information, errors, or delays before they become problems

Mandatory Skills

• Proven experience with Canva for social media graphics and content
• Experience scheduling and managing social media content
• Strong organizational skills with the ability to build and maintain tracking systems (spreadsheets or similar tools)
• Excellent attention to detail, especially with client and booking data
• Basic bookkeeping or admin finance support experience
• Flexibility to shift focus between tasks and projects week to week
• Reliable, detail-oriented, and able to work independently
• Strong communication skills

Preferred Skills

• Experience in the travel industry or with travel bookings
• Familiarity with scheduling tools such as Meta Business Suite, Later, or Buffer
• Experience with Google Workspace, Airtable, or similar tracking tools
• Experience supporting entrepreneurs or small business owners
• Ability to manage multiple projects simultaneously
• Experience handling confidential client information

Why Join Us

This is a great opportunity to work closely with a business owner who values organization and trust. You will have variety in your work, room to build systems you can call your own, and the chance to grow as your responsibilities expand. If you enjoy keeping things running smoothly and being someone people can rely on, we would love to hear from you.

Work Schedule

Monday to Friday, anytime between 9 AM and 3 PM Central Time