Real Estate Appraisal Admin VA

Job Summary

We are looking for a detail-oriented and reliable Real Estate Admin Virtual Assistant to support a busy residential appraisal practice. The primary focus of this role is accurate data entry and report preparation for appraisal reports, with the opportunity to take on additional administrative and marketing responsibilities over time. The ideal candidate has prior experience in the real estate or appraisal space, takes pride in precision, and communicates proactively and clearly.

Key Responsibilities

• Input property data and comparable sale details into appraisal reports based on provided addresses and files
• Prepare desktop appraisal reports to a near-complete stage, ready for the appraiser’s review and final judgment
• Research and enter property-specific details such as finished area, outdoor features, basement details, and other property attributes using established databases and listing services
• Update website and client-facing platforms with inspection and appraisal status notes
• Manage and organise appraisal files and report documentation
• Assist with basic bookkeeping and QuickBooks data entry
• Support digital marketing efforts including drafting and scheduling blog posts and social media content
• Communicate proactively about task progress and flag any questions or inconsistencies
• Learn and follow the appraiser’s specific standards, tools, and workflow preferences

Mandatory Skills

• Demonstrated experience in data entry with a high standard of accuracy and attention to detail
• Prior experience in a real estate administrative role, preferably with exposure to appraisals, MLS databases, or property data
• Ability to work within and learn industry-specific databases, listing services, and online platforms
• Strong research skills — ability to find, verify, and accurately enter property information
• Reliable, detail-oriented, and able to work independently with minimal supervision
• Strong written and verbal communication skills; proactive in flagging questions and providing updates
• Comfortable learning new tools and adapting to an established workflow

Preferred Skills

• Direct experience supporting a real estate appraiser or working with appraisal reports
• Familiarity with QuickBooks or basic bookkeeping tasks
• Experience with website content updates or digital marketing support
• Ability to draft blog posts or social media content
• Proactive mindset — comfortable offering suggestions and improvements, not just executing tasks
• Experience working closely and directly with a solo business owner or small team
• *Why Join Us:** This is a close-knit, one-on-one working relationship with an experienced real estate professional who values quality, precision, and genuine collaboration. You’ll be trusted with meaningful work from day one, with real opportunity to grow your responsibilities over time. If you thrive in an environment where your attention to detail makes a direct impact and your input is genuinely welcomed, this is the role for you.

Work Schedule

9:00 AM to 1:00 PM EST, Monday to Friday