QuickBooks VA

Job Summary

We are looking for an experienced QuickBooks VA to take full ownership of the books across a growing portfolio of real estate and property investment entities. You will manage multiple separate QuickBooks accounts, keep transactions clean and reconciled, and deliver clear financial reporting. The ideal candidate is an established bookkeeper who understands accounting fundamentals, works accurately without hand-holding, and is looking for one stable, long-term position rather than juggling several clients.

Key Responsibilities

• Manage day-to-day bookkeeping across seven to eight separate QuickBooks accounts, each tied to a different project or entity
• Categorize and code transactions accurately according to established chart-of-accounts structures
• Perform regular bank and credit card reconciliations for every entity
• Process bills and handle a light volume of invoicing and collections
• Track rental income, tenant payments, and repair/maintenance expenses for a residential property portfolio
• Maintain consistent bookkeeping standards across all entities, since the books follow the same structure across companies
• Prepare and deliver periodic financial reports and summaries
• Flag discrepancies, missing documentation, or unusual transactions proactively
• Communicate updates, questions, and reporting in clear written English
• Take on short-term rental administration over time, including guest messaging through booking platforms (full training provided)

Mandatory Skills

• Proven hands-on bookkeeping experience in QuickBooks (this is a firm requirement — training will not be provided on QuickBooks)
• Solid understanding of accounting fundamentals, including double-entry principles, chart of accounts, and reconciliations
• Experience managing books for multiple entities or accounts simultaneously
• Strong accuracy and attention to detail with numbers and financial records
• Ability to follow written procedures and documented processes precisely
• Excellent written English communication skills
• Reliable, detail-oriented, and able to work independently
• Committed to a single, dedicated role rather than splitting time across multiple clients

Preferred Skills

• Bookkeeping experience within real estate, construction, property management, or rental businesses
• Familiarity with job costing or project-based accounting
• Experience with landlord/tenant accounting, rent tracking, or maintenance expense management
• Exposure to short-term rental platforms such as Airbnb or similar booking systems
• Ability to manage multiple entities and priorities simultaneously without losing accuracy
• Comfort learning new operational tasks beyond core bookkeeping as the role expands

Why Join Us

This is a stable, long-term opportunity to become the trusted financial backbone of a growing property portfolio. You will have real ownership over the books, direct access to the business owner, and the chance to expand your responsibilities into property operations as the portfolio grows. We value people who take pride in accurate work and want one place to invest their skills for the long run.

Work Schedule

Monday to Friday, 8:00 AM to 5:00 PM Mountain Time (MT)