Job Summary
We are looking for a proactive and highly organized Operations & Marketing Coordinator to support a Founder across several consulting projects and purpose-driven businesses. This multidisciplinary role combines marketing operations, project coordination, content support, client administration, outreach, research, and operational follow-through. The ideal candidate thrives in fast-moving entrepreneurial environments, takes ownership of recurring processes, and moves work from idea to execution without requiring constant direction.
Key Responsibilities
- Maintain marketing, content, and editorial calendars and coordinate publishing schedules across multiple brands
- Develop first drafts of social media content, newsletters, and blog posts from Founder-provided ideas, recordings, transcripts, and existing materials
- Coordinate event and webinar logistics including registration setup, attendee communications, reminders, and post-event follow-up
- Build and maintain project plans, trackers, timelines, and task lists in Notion
- Manage client and participant onboarding, intake forms, appointment reminders, and offboarding processes
- Research and surface high-quality speaking, podcast, partnership, consulting, and media opportunities
- Conduct targeted professional outreach and maintain relationship and contact databases
- Repurpose long-form content into additional marketing assets across platforms
- Track deadlines, deliverables, and outstanding actions, and flag delays or risks proactively
- Provide light inbox triage, identify unanswered opportunities, and maintain a consolidated follow-up list
- Deliver concise weekly status reports covering completed work, items in progress, upcoming deadlines, and actions requiring Founder input
Mandatory Skills
- Excellent written and spoken English with strong writing and editing ability
- Proven experience in project coordination and managing multiple workstreams simultaneously
- Experience with newsletters, email marketing, and publishing digital and social content
- Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- Experience with project management and CRM platforms (Notion, GoHighLevel, or comparable tools)
- Excellent online research skills with the ability to evaluate relevance and quality, not just volume
- Comfortable using AI tools for research, drafting, and productivity
- Reliable, detail-oriented, and able to work independently with strong follow-through
- Strong communication skills with sound judgment about when to act independently and when to ask
Preferred Skills
- Experience supporting a Founder, CEO, consultant, or professional services business
- Background coordinating events, webinars, or program-based businesses
- Experience with professional outreach and relationship management
- Familiarity with Canva for content and design coordination
- Experience working with purpose-driven, social-impact, coaching, or leadership organizations
- Ability to turn voice notes, transcripts, and rough ideas into polished first drafts
- Proactive mindset with the ability to identify next steps and create repeatable systems
Why Join Us
This is an opportunity to work directly with an engaged Founder who values initiative, clear thinking, and strong follow-through. You will have meaningful ownership across marketing, projects, client experience, and business development — with room for the role to grow as the businesses expand. If you thrive on variety, organization, and making things happen, this is a great fit.
Work Schedule
6:00 AM to 10:00 AM PST
This position is no longer open
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