Construction Operations & Business Support VA

Job Summary

We are seeking a highly capable Construction Administrative Virtual Assistant to provide end-to-end operational support for a glass construction company based in Hawaii. This role is ideal for a detail-oriented professional with a background in the construction industry who can manage a wide range of administrative, finance, HR, and communications functions — all while working independently within Hawaii Standard Time hours.

Key Responsibilities

• Manage and respond to incoming emails; maintain inbox organization and ensure timely follow-through
• Handle social media posting and basic content scheduling across Facebook, Instagram, and LinkedIn
• Support HR and recruitment tasks — draft job postings, conduct initial outreach, coordinate and conduct preliminary interviews for field labor positions
• Manage vendor relationships — reach out to suppliers, collect and compare quotes, coordinate approval workflows, and follow up on procurement
• Handle basic finance and payroll admin — track employee timesheets, process invoices, coordinate payment scheduling
• Maintain Google Sheets for lead tracking, vendor lists, employee records, and financial data
• Manage calendar, schedule meetings, and send timely reminders
• Attend Google Meet check-ins and log daily tasks via agreed communication channels

Mandatory Requirements

• Construction industry background — admin, project support, office management, or vendor coordination within construction — MUST
• Excellent written and verbal English communication skills — MUST
• Minimum 5 years of experience in an administrative or operations support role
• Proven experience handling vendor management, invoicing, or payroll admin
• Proficiency with Google Workspace (Gmail, Google Sheets, Google Meet)
• Able to work during Hawaii Standard Time (HST) business hours
• Reliable home office setup with stable internet connection (100 Mbps minimum)

Preferred Skills

• Familiarity with social media platforms and basic scheduling tools
• Experience supporting recruitment workflows or HR admin
• Strong attention to detail, especially for financial records and vendor documentation
• Self-starter with the ability to manage multiple priorities without micromanagement

Why Join Us?

• Work with a focused, growing construction business where your contribution directly shapes operations
• Long-term, stable role with the opportunity to expand your responsibilities over time
• Flexible remote setup with consistent hours aligned to Hawaii time

If you have a construction background, a proven track record in admin and operations, and the drive to support a growing business — apply now and let’s build something together.

Work Schedule

8:00 AM to 12:00 PM HST