Part TimeAdministrative and Operations SupportTech/Development

Job Summary

We are looking for a proactive, well-organized Administrative Virtual Assistant with strong Notion and Canva skills to support the build-out of our team hubs and internal systems. The role centers on creating and structuring Notion workspaces, designing branded documents and SOPs, and helping produce training materials. The ideal candidate is a self-starting all-rounder who takes initiative, navigates Notion with ease, and can suggest process improvements rather than simply waiting for instructions.

Key Responsibilities

Build and structure team hubs in Notion, including SOPs, training guides, and company calendars
Design branded documents, SOPs, and templates in Canva
Support the creation of training materials and training videos
Organize and maintain workspaces so they are clean, consistent, and easy to navigate
Keep documentation and resources up to date and well structured
Suggest improvements to layouts, processes, and systems based on your experience
Handle general back-end administrative tasks as needed
Take ownership of assigned projects and move them forward with minimal hand-holding

Mandatory Skills

Proven experience with Notion, including building and organizing workspaces
Strong skills in Canva for branded documents, SOPs, and templates
Solid administrative and organizational abilities
A proactive, initiative-driven mindset — able to anticipate needs and suggest improvements
Ability to follow direction while also working independently and owning outcomes
Reliable, detail-oriented, and able to work independently with minimal supervision
Strong communication skills

Preferred Skills

Experience with Synthesia or similar tools for creating training videos
Background in creating SOPs, training guides, or knowledge bases
Experience supporting consultancies, agencies, or operations-focused businesses
A good eye for layout, structure, and visual presentation
Ability to manage multiple projects simultaneously
Comfort working in a fast-growing, evolving environment
*Why Join Us:** This is a great opportunity to play a key role in building the systems that keep a growing business running smoothly. You’ll have genuine ownership over your work, the freedom to bring ideas to the table, and room to grow as the company expands. If you love organizing, building, and improving systems, you’ll thrive here.