Executive Virtual Assistant

• *Job Summary:** We are seeking a proactive and exceptionally organized Personal & Executive Virtual Assistant to support the CEO with a wide range of administrative, communication, and operational duties. This is a high-trust role that demands discretion, initiative, and the ability to stay several steps ahead. The ideal candidate thrives in a fast-paced environment and enjoys bringing structure and clarity to complex workflows.

Key Responsibilities

• Manage the CEO’s inbox and calendar, including scheduling meetings, sending reminders, and ensuring priorities are aligned
• Draft, send, and follow up on professional correspondence with clients, partners, and stakeholders
• Prepare, send, and track invoices accurately and in a timely manner
• Create and maintain reports using Google Sheets and other productivity tools
• Track tasks and project progress using Asana or similar platforms
• Maintain an organized database of personal and professional contacts
• Help the CEO prioritize initiatives and ensure nothing critical falls through the cracks
• Coordinate logistics such as travel arrangements and bookings when needed
• Send proactive reminders and follow-ups to support accountability and momentum
• Handle confidential information with the highest level of professionalism and integrity

Mandatory Skills

• Excellent written and verbal communication skills in English
• Proven experience managing email inboxes, calendars, and reports
• Previous background as an Executive Assistant or Personal Virtual Assistant
• Strong organizational skills with a sharp eye for detail and task prioritization
• Self-motivated, dependable, and able to work independently with minimal supervision
• Comfortable working closely with senior leadership and handling sensitive information

Preferred Skills

• Proficiency in Google Workspace and project management tools such as Asana
• Strong relationship-building and interpersonal communication skills
• Genuine interest in personal development and working with purpose-driven teams
• Ability to manage multiple projects simultaneously
• *Why Join Us:** This is an opportunity to work directly with a CEO and play a central role in keeping operations running smoothly. You’ll be part of a supportive, values-driven team that prioritizes meaningful work and professional growth. Enjoy creative autonomy, flexible scheduling, and a role where your contributions make a direct and visible impact every day.

Work Schedule

13:00-17:30, Singapore Time