Part TimeAdministrative and Operations SupportReal EstateSales and Business Development

Job Summary

We are seeking a driven and detail-oriented Real Estate Admin VA to support our growing real estate investment operations. This role centers on managing pre-foreclosure outreach, lead follow-up, appointment setting, and transaction coordination. The ideal candidate brings real estate industry experience, strong communication skills, and familiarity with CRM platforms and AI-powered workflows.

Key Responsibilities

Manage and execute text messaging campaigns to engage pre-foreclosure leads
Conduct consistent follow-ups with prospects via phone, text, and email to move them through the pipeline
Perform cold calling to generate new leads and set qualified appointments
Coordinate transactions with title companies and mortgage companies throughout the closing process
Set and confirm appointments between leads and the acquisitions team
Maintain and update lead records, pipeline stages, and task workflows within GoHighLevel CRM
Support AI conversation workflows and automations within the CRM to improve lead engagement
Handle light social media management tasks, including posting and basic engagement
Track and report on outreach activity, response rates, and appointment conversion metrics

Mandatory Skills

Proven experience in real estate virtual assistant roles or a similar real estate support position
Strong skills in cold calling, text messaging campaigns, and lead follow-up
Experience with appointment setting and lead qualification in a sales-driven environment
Familiarity with transaction coordination processes involving title and mortgage companies
Working knowledge of GoHighLevel or a similar CRM platform
Comfortable working with AI-powered workflows and automated conversation tools
Reliable, detail-oriented, and able to work independently with minimal supervision
Excellent verbal and written communication skills

Preferred Skills

Extensive experience building and managing workflows within GoHighLevel
Background in pre-foreclosure, wholesale, or real estate investment operations
Experience with social media management for real estate or small business accounts
Familiarity with skip tracing tools and lead list management
Ability to manage multiple campaigns and priorities simultaneously
Proactive mindset with the ability to identify process improvements and suggest solutions

Why Join Us

This is a great opportunity to join a fast-moving real estate investment team where your contributions will have a direct impact on business growth. You will work closely with an established team, take ownership of key processes, and have room to grow your responsibilities over time. If you thrive in a results-driven environment and enjoy working with technology, this role is an excellent fit.