Appointment Setter VA

Job Summary

A speaking engagement and consulting business serving schools, universities, corporations, and organizations — offering keynote speaking, author readings, and climate and culture consulting. The business is active and growing; the pipeline just needs someone dedicated to building it.

Working provided lead lists through every available channel — calls, emails, follow-ups — until an appointment is booked or the lead is fully worked. The primary targets are schools and universities. Leads are supplied; the job is to convert them into booked speaking engagement appointments. No lead generation — just relentless, organized follow-through.

The initial focus is building pipeline for the upcoming school year.

Someone genuinely comfortable on the phone who doesn’t need to be pushed to make calls. Cold outreach can be a grind — this position needs someone who treats it like a system, not a chore. Prior experience in appointment setting, outbound sales, or education-sector outreach is a strong plus.

This is a full-time role with a flexible start date. If you’re organized, persistent, and good with people over the phone, this is a straightforward role with room to grow alongside the business.

Key Responsibilities

• Make outbound cold calls to provided lead lists (schools, universities, corporations)
• Book appointments directly into the client’s calendar via Calendly
• Send follow-up emails to leads who are unresponsive by phone
• Send follow-up texts or WhatsApp messages as a third-touch channel
• Log all call activity, outcomes, and notes in Excel/Google Sheets (or GoHighLevel when set up)
• Work leads across all three channels before marking as lost — maximize every contact
• Send meeting reminders and follow-up correspondence as needed
• Report regularly on call volume, contact rates, and appointments booked

Tools & Platforms

• Phone: Dialpad, RingCentral, or Zadarma (client will provide — US number required)
• CRM: Starting with Excel/Google Sheets; GoHighLevel agency account available for future use
• Scheduling: Calendly (connected to client’s calendar)
• Outreach: Email, text, WhatsApp for multi-channel follow-up

Mandatory Requirements (Non-Negotiables)

• Proven cold calling experience — outbound B2B or B2C — MUST
• Appointment setting experience — MUST
• Excellent verbal English — clear, professional, confident on the phone — MUST
• Excellent written English for follow-up emails and messages — MUST
• Experience with multi-channel outreach (calls, email, SMS/messaging) — MUST
• Comfortable using Excel/Google Sheets for lead tracking and notes — MUST
• Reliable and self-managed with a consistent daily work ethic — MUST

Preferred / Bonus Skills

• Experience calling into schools, educational institutions, or organizations
• Familiarity with GoHighLevel or similar CRM platforms
• Experience with Calendly or similar scheduling tools
• Experience with Dialpad, RingCentral, or Zadarma
• B2B appointment setting background

Work Schedule

\- Starting Hours: Part-time — approximately 80–100 hours/month (~4 hours/day, Monday–Friday)

\- Potential to scale to full-time (160 hours/month) based on performance and client needs

\- Timezone: US-based client — overlap required, especially during onboarding and training