Part TimeAdministrative and Operations Support

Job Summary

We are looking for a reliable and self-driven Administrative Virtual Assistant to support a busy independent contractor operating across the franchising, health, and education services industries. This part-time role involves a mix of email management, document retrieval, research, and general administrative support. The ideal candidate is comfortable working independently, follows instructions well, and can manage recurring tasks with minimal supervision.

Key Responsibilities

Manage and track outbound email touchpoints for sales contacts using a shared Google Sheet, either sending emails directly or preparing daily email drafts for review
Retrieve and download Franchise Disclosure Documents (FDDs) from various websites and organize them in a shared Google Drive
Identify and document music tracks from online health and wellness videos to compile accurate song playlists
Monitor and manage incoming emails via Outlook, flagging priority items and keeping the inbox organized
Assist with recurring administrative tasks on a weekly basis as assigned, adapting to shifting priorities
Maintain organized file and document systems in Google Drive
Communicate progress and completed tasks via email on a regular basis

Mandatory Skills

Solid experience in general administrative or virtual assistant roles
Proficient in Google Workspace tools, including Google Sheets and Google Drive
Comfortable with Outlook for email management and correspondence drafting
Strong research and document retrieval skills — ability to locate, download, and organize files from various online sources
Reliable, detail-oriented, and able to work independently with minimal supervision
Strong written English communication skills
Able to manage tasks asynchronously and deliver work within agreed timeframes without requiring real-time check-ins

Preferred Skills

Experience with Adobe Acrobat Pro for document handling and PDF management
Background in video design or content production
Familiarity with franchise industry terminology or documents (e.g., FDDs)
Experience working in a sales support or CRM-adjacent capacity
Comfortable learning new platforms and processes through video tutorials
Strong attention to detail when working with structured data or contact lists
*Why Join Us:** This is a great opportunity for someone who thrives with autonomy and enjoys variety in their day-to-day work. You’ll support an experienced and flexible professional who values results over micromanagement, and who will provide clear video tutorials to help you hit the ground running. If you’re organized, resourceful, and take pride in quietly keeping things running smoothly, this role is a strong fit.