Admin Construction VA

• *Job Summary:** We are looking for a dependable and organized Admin Construction VA to support daily business operations. This role involves managing scheduling, organizing client communications, following up with leads, assisting with estimates, and maintaining accurate records across project management and accounting platforms. The ideal candidate is a proactive communicator with strong English skills and a professional phone presence.

Key Responsibilities

• Manage and coordinate scheduling, ensuring timelines and appointments are up to date
• Organize and maintain client information, leads, and project records within Buildertrend
• Conduct follow-up calls and communications with prospective and existing clients
• Assist with preparing and organizing estimates
• Handle pre-client and client communications via phone and email in a professional manner
• Track and manage incoming leads, ensuring timely follow-up and accurate data entry
• Perform bookkeeping support tasks using QuickBooks, including invoice tracking and expense organization
• Coordinate with the internal team and subcontractors on scheduling and project updates
• Support general administrative tasks to keep daily operations running smoothly

Mandatory Skills

• Proficiency in Buildertrend or similar project management software
• Working knowledge of QuickBooks for basic bookkeeping and financial record-keeping
• Excellent spoken and written English with clear, neutral pronunciation
• Experience handling client-facing phone calls, including follow-ups and lead engagement
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Reliable, detail-oriented, and able to work independently with minimal supervision
• Strong communication skills and the ability to interact professionally with clients

Preferred Skills

• Experience in an administrative or operations support role for a service-based business
• Background in sales support or lead follow-up
• Experience with CRM tools or lead management systems
• Familiarity with coordinating between teams and external contractors
• Ability to assist with estimate preparation and basic project documentation
• Comfortable working with U.S.-based clients in a customer-facing capacity
• *Why Join Us:** This is a great opportunity to become a core part of a well-established and growing company with a strong reputation built over six years. You will work directly with the leadership team in a collaborative environment with room to grow your responsibilities over time. If you enjoy keeping operations organized and thrive in a fast-paced, client-focused role, this is the right fit for you.

Work Schedule

8 AM – 5 PM EST